Executive Administrator with Security Clearance

Responsibilities

• Maintains leadership's calendar (i.e. CEO/President, VP, Director)
• Answer phones
• Routinely route calls to specific people
• Answer inquiries about the company
• Greet visitors
• Cookordination and scheduling of meetings and conference rooms, and teleconferences
• Cookordination of mail flow in and out of the office; collecting and distributing parcels and other mail
• Cookordination of offsite meetings and taking minutes for the Executive Management Team
• Attends and acts as recording secretary at all management meetings, takes formal minutes, prepares action items, transcribes and distributes to team members
• Serve as liaison between the corporate office and the property management company
• Oversee routine maintenance of office equipment
• Point of contact for Security Alarm System
• Cookordination of office activities
• Arrange appointments
• Validate parking
• Perform filing and clerical duties
• Prepare travel vouchers
• Take and relay messages
• Disseminate information via telephone, e-mail, website

Requirements

• Strong written and communication skills
• Ability to meet deadlines in a fast-paced, high volume environment
• Ability to multi-task
• Strong interpersonal skills
• Able to work with all levels
• Strong organizational skills
• Able to work independently with little or no supervision
• Strong customer relations skills

Qualifications

• Education Required: High school diploma (Bachelor's degree desired)
• Years of Relevant Experience: Minimum of 9 years of total work experience with 5 years administrative assistance experience.

Skills

• Strong written and communication skills
• Ability to meet deadlines in a fast-paced, high volume environment
• Ability to multi-task
• Strong interpersonal skills
• Able to work with all levels
• Strong organizational skills
• Able to work independently with little or no supervision
• Strong customer relations skills

Benefits

• Clearance : TS/SCI w/CI Poly

Pay

Commensurate with experience

Schedule

N/A

Work, Physical and Mental Requirements

Please see standard Work, Physical and Mental Requirements for all Quantech roles.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines. Physical Demands: This is largely a sedentary role mostly sitting; however, some filing may be required. This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs. Mental Demands: Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.