Executive Administrator Senior Level

Requirements Associates or Bachelor's degree from an accredited University. Must be a US citizen.

Requirements

• Minimum of 7 years of executive or senior administrative experience, including 3 years supporting directorate level or executive staff
• Active TS/SCI with CI Poly security clearance
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Working knowledge and understanding of DoW processes and terminology
• Ability to manage multiple priorities in a fast-paced, high-security environment
• Strong organizational, communication, and problem-solving skills
• Background and drug screening check

Preferred Qualifications

• Experience supporting senior or executive-level leaders in a government or defense environment
• In-depth familiarity with classified document handling and secure office operations
• Experience using the Defense Travel System (DTS), including preparation, approval coordination, and reconciliation of travel authorizations and expense reports
• Experience mentoring or leading administrative teams
• Demonstrated success in process improvement or operational efficiency initiatives

About the Role

The Senior Executive Administrator provides strategic, high-level administrative support to senior and executive leadership. This role requires extensive experience operating in secure, mission-critical environments and a deep understanding of Department of the Air Force processes and terminology. The Senior Executive Administrator acts as a trusted partner to leadership, ensuring seamless daily operations, effective communication, and adherence to security and compliance requirements.

Responsibilities

• Provide senior-level administrative support to executive leadership, including complex calendar management, prioritization, and coordination of high-visibility meetings and engagements
• Anticipate executive needs and proactively manage administrative and operational requirements
• Prepare, review, and manage executive correspondence, reports, briefings, and presentations
• Serve as a primary point of contact between executive leadership, staff, and external stakeholders
• Oversee records management and documentation in compliance with DoW policies and security protocols
• Coordinate and manage executive travel, including itineraries, logistics, and expense reconciliation
• Ensure proper handling, tracking, and safeguarding of sensitive and classified information
• Utilize advanced Microsoft Office capabilities to support executive-level deliverables
• Support senior leadership initiatives, special projects, and process improvements
• Mentor or provide guidance to junior administrative staff, as needed

Benefits

• Medical, Dental and Vision Insurance
• 401k immediate vesting with company match
• Flexible Spending Accounts
• Health Savings Account with company contributions
• Employee Assistance Program (EAP)
• Bonuses for performance
• Voluntary life/accidental death and dismemberment
• Educational assistance and special training programs
• Voluntary benefits (accidental, critical illness, whole life)
• Group life insurance (Company paid)
• Short-term and Long-term Disability Insurance (Company paid)
• Paid Time Off (PTO), Holiday Leave, Jury Duty, and Military Leave
• Health and fitness reimbursement
• Referral bonuses
• Employee discounts on various services and products