Executive Administrator - Contract

About the role

VAS Aero Services is seeking an Executive Administrator to support the Executive Leadership Team in Boca Raton, Florida. The ideal candidate will have a strong background in administrative support and experience managing multiple priorities.

Responsibilities

• Provide calendar management for the Executive Leadership team.
• Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Effectively prioritize and manage several work streams simultaneously, and independently solve complex problems under ambiguous conditions.
• Precise execution of administrative activities, with high attention to detail, organization and process including, but not limited to, schedule management, presentations, meeting agendas, emails, spreadsheets, calls and internal/external communications.
• Arrange and handle all logistics for Executive Leadership team meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.
• Manage all communications, including responding to a wide variety of inquiries and requests from internal and external customers, whilst maintaining the confidentiality of highly sensitive information.
• Provide end-to-end customer excellence when preparing complex international and local travel arrangements, visa applications, expense report submission, accounting administration and conference management for executive staff.
• Provide event management support as requested.
• Provide hospitality to all guests and help to create a welcoming environment.
• Other projects/duties as assigned for the overall benefit of the organization.

Requirements

High school diploma, Bachelor’s Degree from an accredited college or university with a minimum of 5 years of experience in a fast-paced environment. Preferred: 10+ years of experience as an EA, 3+ years of project management experience including coordinating and scheduling multiple events simultaneously, 5+ years of experience managing a calendar for one or more Executives.

Qualifications

High school diploma, Bachelor’s Degree from an accredited college or university with a minimum of 5 years of experience in a fast-paced environment. Preferred: 10+ years of experience as an EA, 3+ years of project management experience including coordinating and scheduling multiple events simultaneously, 5+ years of experience managing a calendar for one or more Executives.

Skills

• Strong organizational and prioritization skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and projects simultaneously.
• Proficiency in Microsoft Office Suite.
• Experience with travel and expense management systems.
• Knowledge of corporate policies and procedures.

Benefits

• Competitive base salary, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (“ESOP”)
• Paid time off including personal time, holidays and a generous paid parental leave program
• Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages
• Individual Development: Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility.

Pay

Commensurate with experience.

Schedule

Full-time, permanent position.

Benefits

• Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages
• Individual Development: Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility.

Qualifications

High school diploma, Bachelor’s Degree from an accredited college or university with a minimum of 5 years of experience in a fast-paced environment. Preferred: 10+ years of experience as an EA, 3+ years of project management experience including coordinating and scheduling multiple events simultaneously, 5+ years of experience managing a calendar for one or more Executives.

Skills

• Strong organizational and prioritization skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and projects simultaneously.
• Proficiency in Microsoft Office Suite.
• Experience with travel and expense management systems.
• Knowledge of corporate policies and procedures.

Application Instructions

To apply, please submit your resume and cover letter to USCareers@airbus.com. Please indicate the job title in the subject line.