Executive Administrator

The Executive Administrator is a highly trusted professional responsible for executive support, office administration, organizational development, business process improvement, technology adoption, and coordination of employee-related administrative and HR processes. This position serves as the primary administrative partner to the CEO and leadership team and plays a critical role in supporting organizational efficiency through communication, project coordination, process improvement, and effective use of modern technology and AI-powered tools.

About the role

About Backbone Fiber Since 2011, Backbone Fiber has delivered innovative fiber optic infrastructure solutions throughout Colorado and the Rocky Mountain Region. We pride ourselves on collaboration, transparency, precision, and delivering projects safely, efficiently, and to the highest standards. At Backbone Fiber, we're committed to connecting communities while building a culture where employees can grow, contribute, and make a lasting impact.

Responsibilities

• Provide high-level administrative support to the CEO and leadership team, including calendar management, meeting coordination, communications, travel arrangements, document preparation, and follow-through on key priorities and commitments.
• Serve as the primary administrative partner to the CEO and leadership team, providing support in areas such as executive support, employee-related administrative processes, office administration, business projects, process improvement, technology utilization, meeting management, and financial/administrative support.
• Coordinate administrative projects and organizational initiatives, assist with process documentation, and support leadership in maintaining efficient and scalable business practices.
• Utilize and support business productivity tools and administrative technologies that improve communication, organization, efficiency, and automation across the office.
• Manage day-to-day office administration, company records, vendor relationships, office resources, internal communications, and administrative systems that support efficient business operations.
• Support employee-related administrative processes by coordinating onboarding, offboarding, recruiting activities, benefits communication, personnel documentation, and collaboration with Backbone Fiber's third-party HR provider.
• Assist with administrative financial activities, including invoice processing, expense tracking, reporting support, vendor coordination, and maintenance of confidential business records.
• Perform other duties and special projects as assigned in support of Backbone Fiber's continued growth and success.

Qualifications

• Minimum 5 years of executive administration, office management, business administration, or related experience.
• Exceptional organizational, communication, and time-management skills.
• Strong technology aptitude and proficiency with Microsoft Office Suite.
• Valid driver's license, reliable transportation, and an acceptable driving record.
• Ace authorized to work in the United States.

What makes you successful in this role?

We're looking for a highly organized, dependable professional who thrives in a fast-paced environment and enjoys helping leaders and teams operate more efficiently. The ideal candidate should be comfortable learning and utilizing AI-powered productivity tools and emerging business technologies.

What success looks like

• Within 90 days, the CEO and leadership team have confidence that calendars, meetings, communications, documentation, and employee-related administrative processes are being managed consistently and professionally.
• After 12 months, the Executive Administrator has become a trusted extension of leadership, allowing executives to spend significantly less time on administrative coordination and more time focused on strategic growth, customer relationships, and company performance.

Company Culture

At Backbone Fiber, we keep it REAL—Reliable, driven by Excellence, Ambition, and focused on Legacy. We're looking for someone who keeps it REAL – someone who follows through on commitments, takes pride in producing quality work, continuously learns and improves, supports the success of others, and helps build systems and relationships that contribute to the long-term success of the company.

EEO Statement

Backbone Fiber is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, marital status, pregnancy, sex, sexual orientation, gender, gender identity or expression, national origin, disability, veteran status, or any other characteristic or status protected by law.