Executive Administrative Business Partner- Translational Medicine

The Opportunity

As a valuable member on the Translational Medicine team you will be:

• Coordinating and managing complex executive calendars, global travel, and logistics, ensuring alignment with evolving leadership priorities and stakeholder needs
• Proactively planning, scheduling, and coordinating global meetings and engagements (virtual and in-person), with attention to timing, dependencies, and outcomes
• Supporting leadership effectiveness by maintaining visibility across priorities and helping to highlight key actions and areas of focus on a daily, weekly, and longer-term basis
• Partnering closely with the Chief of Staff and key stakeholders to support coordination and execution of departmental priorities and initiatives
• Assisting in the planning and execution of town halls, leadership meetings, and organizational events, including preparation, coordination, and follow-up on key actions
• Supporting preparation for meetings by consolidating inputs, ensuring materials are aligned, and enabling clarity for discussions
• Tracking actions, deliverables, and dependencies across leadership activities, ensuring timely follow-up and alignment across stakeholders
• Participating in cross-functional coordination efforts, supporting alignment across Research, Clinical Development, and partner functions as needed
• Addressing challenges proactively and developing practical, thoughtful solutions, often operating independently and without precedent
• Maintaining a strong understanding of organizational priorities, key stakeholders, and how activities align to broader Translational Medicine objectives
• Exercising independent judgment and discretion when handling sensitive and confidential information
• Managing contracts, purchase orders, expense reports, and other administrative processes with accuracy and efficiency
• Collaborating closely with the administrative community and partner functions (e.g., Recruiting, Finance, Operations), contributing to consistency and continuous improvement
• Acting as a resource and informal leader within the administrative network, sharing best practices and supporting team effectiveness

Who you are

• BS/BA degree, or equivalent work experience
• Minimum of 7+ years of management associate or administrative support experience, including a minimum of 4+ years of experience supporting senior leadership
• Proficient with email, calendar, word-processing, spreadsheet, database and presentation applications; Microsoft Office & google suite required
• Skilled in establishing contacts outside of one's work group and functional organization, develop positive partnerships with others to improve efficiency
• Strong organization and prioritization skills with the ability to multi-task
• Successfully worked in a high-visibility and high-impact environment
• Demonstrated skills in completing complex global travel arrangements/itineraries and expense reports
• Demonstrated success in directly supporting senior level leaders (VP+)
• Excellent interpersonal skills with a customer service orientation
• Foster a positive work environment

Requirement

• Must be able to work 5 days on campus