Administrative Business Partner

Position Overview

Our client is seeking an experienced Administrative Business Partner (ABP) to provide high-level administrative and operational support to leaders and teams within a fast-paced, collaborative environment. This role requires exceptional organizational skills, strong business acumen, and the ability to manage multiple priorities while maintaining a high level of professionalism and confidentiality.

Key Responsibilities

• Manage complex calendars and coordinate meetings across multiple stakeholders and time zones.
• Schedule and support onsite and offsite meetings, team events, workshops, and leadership activities.
• Prepare, edit, and distribute presentations, meeting materials, agendas, and minutes.
• Cook up and manage travel arrangements and associated logistics.
• Process expense reports, invoices, and payment requests in a timely manner.
• Maintain department files, records, and documentation.
• Develop, implement, and improve administrative processes and procedures.
• Manage business planning deadlines and support special projects.
• Partner with administrative colleagues to provide seamless support across teams.
• Monitor action items and follow up to ensure timely completion.
• Absorb budgeting activities, purchasing, and vendor coordination as needed.
• Coordinate catering, meeting room logistics, and event supplies.
• Order and maintain office supplies and equipment.
• Welcome and assist visitors and guests.
• Support department communications and information sharing.
• Collaborate with cross-functional stakeholders on administrative and operational initiatives.
• Support multiple projects simultaneously while maintaining accuracy and attention to detail.
• Participate in staff meetings and assist with meeting coordination and documentation.

Required Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Minimum 5+ years of administrative, executive assistant, or business support experience.
• Experience supporting multiple leaders and working within a fast-paced environment.
• Strong calendar management and meeting coordination experience.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Strong organizational skills with the ability to effectively manage competing priorities.
• Excellent attention to detail and follow-through.

PREFERRED QUALIFICATIONS

• Experience supporting Director-level leaders or above.
• Experience coordinating large meetings, workshops, or offsite events.
• Advanced proficiency with Microsoft Outlook, Microsoft Word, Excel, PowerPoint, Teams, SharePoint, Google Workspace/ Suite (Docs, Sheets, Slides).
• Experience with travel booking, expense management, and purchasing processes.
• Experience working in a biotechnology, pharmaceutical, healthcare, or corporate environment.

Ideal Candidate Profile

The Ideal Candidate Will Be A proactive and resourceful business partner. Highly organized and capable of managing multiple priorities simultaneously. A strong communicator with a customer-service mindset. Comfortable working independently while also collaborating within a team environment. An effective problem solver who exercises sound judgment and decision-making. Adaptable, flexible, and able to thrive in a dynamic and changing environment.

Pay

Pay ranges between 28-33/hr based on experience.