Executive Administrative Assistant - Vice President, Strategic Initiatives & Integration

Young Life requires all employees to sign a Statement of Faith. Applicants must profess a belief in Jesus Christ as their personal Savior and Lord, and subscribe to the statements and policies required of all Young Life staff, including the Young Life Statement of Faith. Employees and volunteers are expected to fulfill ministry functions, refrain from conduct detracting from biblical standards, and abide by all Young Life policies.

About the Role

Partnering with and reporting to the Vice President of Strategic Initiatives & Integration for the US Field (VPSII), this position advances the Young Life mission to introduce adolescents to Jesus Christ and help them grow in their faith by leading spiritually, accelerating national field initiatives, supporting operations and venue-production, and ensuring administrative excellence.

Responsibilities

Administrative Support

• Provide administrative support to the VP Strategic Initiatives & Integration
• Proofread a variety of documents
• Articulate policies and documents to staff and volunteers
• Organize and respond to incoming correspondence
• Manage calendar, schedule, and inboxes
• Provide primary phone support
• Support executive recruitment interview materials
• Coordinate all travel, meeting arrangements, and conference calls
• Draft general letters, reports, PowerPoint presentations, agendas, and other materials as needed
• Manage office files and records for easy retrieval
• Act as a liaison with internal experts and colleagues to resolve issues

Budget and Accounting

• Manage budget costs to ensure expenditures do not exceed limits
• Create, maintain, and analyze Excel spreadsheets for accounting reports
• Manage expense reports and serve as proxy for purchase card transactions
• Work with the Finance department to monitor and correctly categorize expenses

Advance National Field Initiatives

• Proactively build collaborative, trusted relationships with stakeholders
• Ensure projects serve the frontline work of Young Life leaders with kids
• Collaborate with functional partners to leverage their expertise
• Lead, select, coordinate, and serve on project teams
• Contribute to all phases of project management (initiation, planning, executing, measuring, follow-up)
• Develop and execute plans for change management, communication, marketing, and implementation
• Ensure monitoring, measurement, and impact-reporting
• Research and benchmark with external entities
• Optimize integration with existing goals, teams, channels, and workflows
• Utilize existing YL technology and explore additional technologies

Key priorities include growing Volunteer Leaders and the Greater Opportunity Network.

Produce and Host Gatherings

• Confirm goals, attendees, calendars, and schedules
• Create and share agendas, pre-reads, and related materials
• Partner with stakeholders to plan and execute agendas
• Take, synthesize, and publish minutes and follow-up materials
• Serve as Zoom producer for virtual meetings
• Collaborate with on-site partners (camp staff, hotels, event coordinators) for in-person meetings
• Provide unreasonable hospitality and service to all guests/attendees

Assist the Vice President of Strategic Initiatives & Integration

• Develop, edit, and maintain written communication and correspondence
• Utilize YL design resources to polish and brand communications
• Organize and maintain files
• Coordinate Human Resources procedures for direct reports (hiring, onboarding, 1:1 meetings, performance management)
• Produce, interpret, and share quantitative statistics and impact reports
• Manage calendar, travel, and email as requested
• Handle other emerging responsibilities as partnership grows

Partner in Financial Health

• Assist with cultivation, solicitation, and stewardship of benefactors
• Engage in fundraising with personal network
• Monitor and track budgets for cost centers, projects, and meetings
• Create, approve, and manage expense reports
• Process contracts, payments, and invoices

Spiritual Leadership

• Model ongoing growth as a disciple of Jesus and spiritual leader
• Develop and follow a formation plan including spiritual disciplines, solitude, and participation in the Church
• Integrate prayer into all essential duties
• Actively participate in the spiritual life of the Young Life community

Requirements

• High level of confidentiality and ability to handle sensitive information appropriately
• Represent the Office of Strategic Initiatives & Integration in a friendly and professional manner
• Excellent professional communication skills, both verbal and written
• Ability to multi-task and complete assigned projects
• Proficiency in Microsoft Office Suite with 55-60 wpm
• Ability to work well independently and with others
• 5-7 years of administrative experience preferred, especially working for senior executives
• College degree preferred
• Office environment with some travel required

Key Qualifications

• Deep understanding of and commitment to the Young Life mission
• Desire to lead spiritually through service, hospitality, and detail-work
• Relational capacity and interpersonal skills to build connections with diverse people
• Growth mindset with commitment to ongoing development (self-awareness, emotional intelligence, cultural intelligence)
• High appetite to listen, ask questions, learn, adapt, and improve
• Inclination to grow via feedback, reflection, and coaching
• Ability to manage multiple complex projects simultaneously
• Full command of detail-oriented work while maintaining big-picture focus
• Ability to write simple, streamlined, and compelling communication
• Agreement to maintain confidentiality of sensitive information
• Proficient in Google Workspace
• Willingness to learn and utilize evolving technology within Young Life
• Proactive self-motivation, self-discipline, and self-accountability for remote work
• Enjoyment of collaboration with responsiveness and partnership
• Availability to travel 2-4 times a year for 2-4 days at a time
• Openness to participate in frontline work of Young Life leaders with kids through local assignments or camp

Pay

In the U.S., the standard base pay range for this role is $44,800–$60,000 depending on relevant education, experience, and location. This role also includes a fundraising component of $10,000–$15,000.

Schedule

• Office environment with some travel (2-4 times a year for 2-4 days at a time)