Executive Administrative Assistant, Sales

About The Company W.W. Grainger, Inc. is a prominent broad-line distributor with a strong presence primarily in North America and Japan. The company is committed to providing maintenance, repair, and operating (MRO) products along with value-added solutions to a diverse customer base. With a focus on innovative technology and deep customer expertise, Grainger serves over 4.6 million customers worldwide, ensuring their operations run smoothly and efficiently. The company’s dedication to service excellence and a purpose-driven culture has contributed to its impressive financial performance, reporting a revenue of $17.9 billion in 2025. Grainger’s reputation is built on reliability, customer focus, and continuous improvement, making it a trusted partner for businesses across various industries. For more information, visit www.grainger.com. About The Role The Executive Sales Assistant role is a vital administrative position supporting senior management and business leaders within Grainger. The primary responsibility is to provide high-level administrative support, including strategic calendar management, meeting coordination, and travel arrangements. This role involves managing complex schedules, preparing professional documents and presentations, and maintaining department resources and digital platforms such as Teams and SharePoint. The assistant will serve as a key point of contact, facilitating communication, coordinating logistics, and ensuring smooth daily operations. Flexibility, proactive problem-solving, and adaptability to changing business priorities are essential qualities for success in this position. The role also includes supporting team onboarding, offboarding, and participating in cross-functional projects, requiring a proactive and detail-oriented approach to work. Qualifications 7+ years of experience supporting senior management or C-Suite executivesHigh School Diploma or GED; Bachelor’s Degree preferredExcellent written and verbal communication skillsStrong proofreading and editing abilitiesExperience managing complex administrative details and non-routine situationsDetailed knowledge of business operations and organizational relationships at various management levelsMinimum of 3 years of experience in operational efficiency improvementProficiency with multiple software programs, reporting automation tools experience is a plusAvailability for approximately 10% travel annually Responsibilities Manage the business leader’s calendar through strategic scheduling, meeting coordination, and proactive time managementPartner with leaders to anticipate challenges and implement solutions or process improvementsCoordinate meeting logistics, including agenda creation, content preparation, note-taking, and follow-up actionsOversee domestic and international travel arrangements, ensuring all documentation and logistics are in placeHandle document management tasks such as composing, editing, and distributing reports, presentations, and internal communicationsMaintain department resources, including supplies, budgets, and digital platforms like Teams and SharePointSupport team operations by assisting with onboarding and offboarding processesParticipate in projects and provide backup support to administrative peers as neededAdapt to evolving business needs, including in-office presence, shifting team support, and occasional overtime Benefits Medical, dental, vision, and life insurance plans with coverage starting on day oneSix free therapy sessions annually to support emotional wellbeing18 paid time off (PTO) days per year, prorated based on start date, plus six company holidaysCompany contribution of 6% to a 401(k) Retirement Savings Plan with no employee contribution requiredEmployee discounts, tuition reimbursement, student loan refinancing, and access to financial counseling and educationMaternity support programs, nursing benefits, and up to 14 weeks paid parental leave for birth parents, and up to 4 weeks for non-birth parents Equal Opportunity Grainger is committed to providing equal employment opportunities regardless of race, color, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, protected veteran status, or any other characteristic protected by law. We strive to foster an inclusive, accessible work environment and are dedicated to reasonable accommodations during the application and employment process. If you require assistance or accommodations, please inform us so we can support your needs throughout the hiring process and during employment.