Executive Administrative Assistant/Program Manager

We need to output HTML fragment with sections: h3 for headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must include only sections that have real specific content. The posting includes Position Summary (maybe About the role). It includes Responsibilities (list). It includes Qualifications (citizenship, clearance, minimum required, preferred). It includes Technical Skills (maybe Skills). It includes Interpersonal Skills (maybe Skills). It includes Additional Information (Location, Travel, Company Overview, Benefits). Benefits are mentioned: "Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, Tricare supplement, short-term disability, long-term disability, 401(k) match, flexible spending accounts, health savings accounts, employee assistance program, learning and development benefit, paid time off, and holidays." So Benefits section can be included. Pay: The posting says "Please Note: Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications." That's not a specific pay figure; it's generic. According to rule: never create Pay/Schedule/Benefits sections unless the posting actually states them. For Pay, we have no specific pay; it's just statement that compensation will be determined by factors. That's not a specific pay amount or range. Likely we should NOT include Pay section because it's not specific. Schedule: Not mentioned besides full-time position. It says "This is a full-time position at Hanscom AFB, Bedford, MA." That's schedule info (full-time). Could we include Schedule? The rule: never create Schedule sections unless the posting actually states them. It does state full-time. That's specific enough? It says full-time. That's a schedule. So we could include Schedule section with "Full-time". However we need to avoid filler like "not specified". It's specified as full-time. So we can include Schedule. Benefits: we have specific list, so include Benefits. About the role: we have Position Summary paragraph. Could be About the role. Responsibilities: we have a list of duties. Qualifications: includes citizenship, clearance, minimum required qualifications, preferred qualifications. Could be Qualifications section. Skills: includes Technical Skills and Interpersonal Skills. Could combine into Skills section. We must not repeat job title as heading. No Job ID. We must remove boilerplate: EEO, equal opportunity, scam warning, etc. Also remove "Company Overview" maybe? It's not a required heading but could be part of About the role? The instruction: include a section ONLY when the posting has real, specific content for it. Company Overview is substantive but not a standard heading; we could incorporate into About the role or maybe omit. Since we have About the role already, we could merge company overview into About the role. But we must preserve ALL substantive information; we cannot omit details. So we need to include company overview info somewhere. Could add a section "About the company" but not in allowed headings list. The allowed headings are: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we should fit company overview into About the role or maybe Responsibilities? Probably About the role is appropriate to include summary and company overview. We must not include navigation/legal/EEO etc. Remove "Equal Opportunity Employer/Protected Veterans/Individuals With Disabilities" and "Please Note: Final compensation..." maybe we keep that as part of Pay? But we decided not to include Pay. However that note is about compensation determination; it's not a specific pay. Could we include it under About the role? It's about compensation; maybe we could include a short paragraph under About the role that mentions compensation determined by factors. But the rule says do not create Pay section unless posting actually states them. It does state that compensation will be determined by factors; that's still not a specific pay figure. Might be considered not enough for Pay section. But we could still mention it in About the role as a note. However we must preserve ALL substantive information; we cannot drop that note. So we need to include it somewhere. If we don't have a Pay section, we can put it in About the role as a paragraph. Similarly, "This position is filled through continuous recruitment and will remain open until a sufficient pool of applications has been received." That's application instruction; we should remove application instructions per rule. So drop that. "Hired applicants may be eligible for benefits, including but not limited to..." we keep in Benefits. Now we need to format with

headings,

• for lists,

  for prose. We need to preserve all substantive info: Position Summary paragraph, Responsibilities list (including sub-bullets?), Qualifications details (citizenship, clearance, minimum required qualifications, preferred qualifications), Technical Skills list, Interpersonal Skills list, Benefits list, Location, Travel, maybe Company Overview paragraph. We also need to include location and travel info. Could be under About the role or maybe a separate section? Not in allowed headings. Could incorporate into About the role. Let's craft:

  About the role

  Position Summary: Odyssey has an exciting opportunity for an Executive Administrative Assistant/Program Manager providing support to the Command, Control, Communications, and Battle Management Division (C3BM). Command, Control, Communications, and Battle Management (C3BM) has been tasked with delivering an integrated Department of the Air Force (DAF) Battle Network providing resilient decision advantage and enabling the USAF, USSF, Joint, and Coalition Force to win against the pacing challenge. C3BM supports execution in many different focus areas. C3BM’s main efforts are Architecture and Systems Engineering (ASE), Operational Response Team (ORT), and multiple mission integration teams such as Air, Maritime and multiple acquisitions consisting of both the Advanced Battle Management System (ABMS) and Space. This is a full-time position at Hanscom AFB, Bedford, MA. Travel may be required at the customer’s discretion.

  Note: Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.

  Then Responsibilities:

  Responsibilities

  • Provide administrative and operational support to government leadership and acquisition program teams.
  • Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.
  • Track and monitor action items, taskings, suspense dates, and program deliverables.
  • Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.
  • Coordinate and support meetings, conferences, and working groups, including scheduling, logistics, virtual meeting setup, and documentation.
  • Develop and maintain meeting records, agendas, attendance logs, minutes, and action item trackers.
  • Manage leadership calendars, conference room schedules, and organizational scheduling requirements.
  • Support video teleconferencing and online collaboration platforms, ensuring proper setup and execution.
  • Disseminate program policies, guidance, and organizational communications to internal and external stakeholders.
  • Maintain program files, records, and document repositories in accordance with organizational procedures.
  • Assist with workflow management, office operations, and process improvement initiatives.
  • Coordinate, analyze, distribute, and track organizational taskings and responses.
  • Support travel planning, coordination, and execution utilizing the Defense Travel System (DTS).
  • Respond to routine inquiries, answer telephones, and provide administrative customer support.
  • Provide recommendations to improve administrative processes, office efficiency, and organizational effectiveness.
  • Other Job Specific Duties:
    • Review the Chief Engineer’s calendar each morning, prepare a consolidated daily schedule, and ensure all required read‑aheads are available
    • Manage high‑volume executive scheduling across multiple organizations, locations, and time zones, providing real‑time deconfliction
    • Participate in daily leadership syncs to surface hot topics, align calendars, and resolve emerging scheduling conflicts
    • Lead weekly C3A (ASE) staff meetings, coordinating inputs, issuing meeting notices, running slides, taking attendance, and tracking action items
    • Provide end‑to‑end TDY travel support including registration, agendas, travel folders, and real‑time adjustments
    • Coordinate and submit Visitor Access Requests (VARs) for Chief Engineer TDYs
    • Build, adjust, and reconcile DTS orders and vouchers with accurate cost capture
    • Respond to front‑office needs throughout the day, maintaining situational awareness and ensuring the Chief Engineer has necessary information and support
    • Coordinate with the C3A (ASE) FOG support POC to organize events such as summer outings, Pi Day, and holiday gatherings
    • Manage ASE conference room reservations
    • Update and maintain distribution lists for C3BM and C3A
  Qualifications:

  Qualifications

  Citizenship: Must be a US citizen

  Clearance: Must have and be able to maintain a Top Secret level clearance and be currently SCI eligible

  Minimum Required Qualifications: Bachelor's or Master's Degree in a related field with 3 years of experience, 3 of which must be in DoD, OR 7 years of directly related experience, 5 of which must be in the DoD

  Preferred Qualifications: Education: Bachelor's or Master's Degree in a related field with 3 years of experience, 3 of which must be in DoD, OR 7 years of directly related experience, 5 of which must be in the DoD (actually that's same as minimum? Wait the posting had Minimum Required Qualifications: Clearance etc, then Preferred Qualifications Education: Bachelor's or Master's Degree in a related field with 3 years of experience, 3 of which must be in DoD, OR 7 years of directly related experience, 5 of which must be in the DoD. Actually the text: "Preferred Qualifications Education: Bachelor's or Master's Degree in a related field with 3 years of experience, 3 of which must be in DoD, OR 7 years of directly related experience, 5 of which must be in the DoD". That seems same as minimum? Might be a mistake but we must preserve. We'll just list as given. But we also have Technical Skills and Interpersonal Skills. Could combine into Skills section. Let's create Skills:

  Skills

  Technical Skills

  but we cannot use h4? Only allowed headings are h3 for section headings. We could embed technical skills as a
  under Skills heading, maybe with a preceding

  label. But we need to preserve the list. Could do:

  Skills

  Technical Skills:

  • DoD acquisition program management support across the acquisition lifecycle
  • Knowledge of FAR, DoDI 5000.02, AFI 63-101/20-101, and related acquisition guidance
  • Program risk management and acquisition reporting
  • Cost, schedule, and performance management
  • Development and review of acquisition documentation and milestone packages
  • Experience supporting IPTs, PMRs, and acquisition reviews
  • Familiarity with Agile methodologies, DevSecOps, and cloud-based systems
  • Experience with acquisition and financial systems, including CCaR, IDECS, EDA, and Microsoft Office Suite
  • Knowledge of EVM analysis and Integrated Master Schedules (IMS)

  Interpersonal Skills: