Program and Administrative Assistant

Responsibilities

• Assists with the development of MITAC’s programming and with the operation of the MITAC ticket office and business operations, both online and in-person.
• Reconciles daily sales and credit card purchases, processes financial transactions, and conducts monthly reconciliation.
• Anticipates and resolves technical issues.
• Captures and processes financial transactions.
• Coordinates Retirees’ annual membership renewal.
• Handles office administration tasks.
• Produces name badges, seating tags, and other event collateral.
• Covers for the MITAC ticket office during staff absences.
• Coordinates parking for vendors and guests.
• Maintains office supplies inventory and orders office supplies.
• Monitors and orders supplies for the office.

Requirements

• High school diploma or equivalent and a minimum three years of administrative or events support.
• Excellent customer service, sound judgment, organizational, financial, technical, problem-solving, interpersonal, and communications skills.
• Demonstrated project ownership and initiative, ability to prioritize tasks, work well with frequent interruptions, and work independently and as part of a team.
• Be patient, professional, and committed to inclusive practices.
• Proficiency with inventory and financial systems, online and point of sales systems, Adobe Creative Suite, and Microsoft Office Suite.
• Facility with on-screen operations.

Preferred

• Bachelor’s degree.
• Drupal, SAP, MailChimp, CyberSource and Stripe, FileMaker, and experience with HTML and PCI DSS compliance.

Pay

Schedule