Executive Administrative Assistant - Office of the General Counsel (OGC)

Job Summary

This position provides comprehensive administrative support to the SVP, Chief Insurance Counsel; the Subsidiary Corporate Governance team led by an Associate General Counsel; and other OGC attorneys and paralegals. The role also partners with administrative professionals to ensure seamless departmental coverage.

What You’ll Do

• Manage complex, frequently changing calendars for the SVP, Chief Insurance Counsel, including prioritizing demands and proactively resolving scheduling conflicts.
• Cook up heavy board meeting schedules and logistics with attorneys, senior leaders, business partners, internal resources, and external stakeholders.
• Prepare, edit, format, and distribute correspondence, presentations, reports, meeting materials, resolutions, and other documents.
• Track action items, deadlines, and follow-ups to support timely completion of assignments.
• Arrange travel and prepare related expense reports for multiple people.
• Provide administrative support to assigned attorneys and paralegals, and partner with administrative professionals to provide backup coverage and continuity across the department.
• Cook up conference rooms, virtual meetings, catering, and related logistics.
• Maintain organized electronic and physical files.
• Aid in expenses, invoice administration, and departmental initiatives as assigned.
• Identify opportunities to improve workflows and administrative efficiency.

What You’ll Bring

• Minimum of 5 years of administrative experience supporting senior leaders, legal professionals, or executives in a corporate, legal, or professional services environment.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities, adapt to changing demands, and work effectively in a fast-paced environment.
• Proficiency in Microsoft Office and departmental technology platforms.
• Strong interpersonal, verbal, and written communication skills.
• Proven discretion and confidentiality when handling sensitive information.
• Strong judgment, initiative, problem-solving skills, and ability to anticipate needs and prioritize competing requests.
• Familiarity with AI-enabled tools and emerging technologies that enhance productivity, efficiency, and collaboration.
• Experience with document management systems, such as SharePoint or iManage, and BoardVantage helpful.
• Bachelor's degree preferred.

Pay & Benefits

Salary Range: $73,500-$105,000
Overtime eligible: Nonexempt
Discretionary bonus eligible: Yes
Sales bonus eligible: No
Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location.

In addition to base salary, employees may also be eligible to participate in an incentive program.

Company Overview
At New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact. Our diverse business portfolio creates opportunities to make a difference across industries and communities—inviting bold thinking, collaborative problem-solving, and purpose-driven innovation.

Our Commitment to Inclusion

We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs.

Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site.

Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation.

To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com.

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