Executive Administrative Assistant - Oconomowoc, WI

About the Role

At Wis-Pak, we're more than just a manufacturer—we're the driving force behind some of the most recognized and loved beverage brands in the country, including Pepsi-Cola, Mountain Dew, Lipton Iced Tea, Aquafina, Vita Ice, Klarbrunn, and Bubbl'r. As a billion-dollar organization, we're growing fast and innovating even faster. We're seeking a detail-oriented, customer-focused Executive Administrative Assistant to join our team in a highly visible role that requires exceptional organizational skills, professionalism, discretion, and sound judgment.

Responsibilities

• Executive & Board Support: Serve as a trusted partner to the CEO, Executive Leadership Team, and Shareholder Board of Directors. Manage executive calendars, meetings, communications, travel, presentations, and confidential correspondence. Coordinate Board meetings, maintain governance records, prepare materials, and record official meeting minutes.
• Shareholder Relations & Annual Meeting Management: Lead the planning and execution of shareholder and unitholder meetings, including registrations, travel, accommodations, event logistics, and on-site support. Build and maintain strong relationships with shareholders, board members, and external partners while ensuring a seamless meeting experience.
• Corporate Communications & Records Management: Coordinate shareholder communications, newsletters, directories, and distribution lists. Maintain corporate records, agreements, governance documents, and SharePoint resources. Support preparation and distribution of annual business plans and related materials.
• Event Planning & Special Projects: Lead the planning and execution of executive meetings, shareholder events, and corporate functions. Manage meeting site selection, venue negotiations, vendor relationships, catering, travel logistics, and event budgets. Coordinate all aspects of event execution, from planning through on-site support and post-event follow-up. Support strategic initiatives, acquisitions, and special projects as assigned.
• Travel & Administrative Operations: Coordinate complex executive, board, and corporate travel arrangements. Manage itineraries, accommodations, transportation, and related logistics. Ensure all administrative activities are completed accurately, professionally, and confidentially. Manage one direct report, Receptionist.

Qualifications

• Associate's or Bachelor's degree preferred, with 6+ years of relevant administrative support experience. An equivalent combination of education and experience will be considered, with two years of related experience accepted in lieu of one year of post-secondary education.
• Experience supporting senior executives, boards of directors, or corporate governance activities is preferred.
• Exceptional verbal and written communication skills.
• Advanced proficiency in Microsoft Office Suite, Teams, SharePoint, and PowerPoint.
• Strong organizational and project management skills.
• Ability to handle confidential information with professionalism and discretion.
• Ability to work independently with minimal supervision.

We offer a hybrid work schedule with four days in the office and one remote day per week, providing flexibility to balance focused work with meaningful in-person collaboration.