Executive Administrative Assistant – Legal, Compliance & Risk

The Legal, Compliance, and Risk Department at Bloomberg supports the company globally. This role requires exceptional administrative support, document management, and project coordination.

About the role

This position supports senior leaders and participates in department-wide projects. It involves providing calendar, travel, and meeting coordination, document management, and project management support.

Responsibilities

• Provide high-quality calendar, travel, and meeting coordination for senior leaders, managing scheduling conflicts and prioritizing time effectively
• Support travel logistics for international and domestic trips, including technology support, accommodations, and expense reconciliation
• Prepare PowerPoint decks and reports for internal meetings and leadership presentations
• Coordinate department-wide logistics (e.g., seating arrangements, printer/facilities requests, catering, onboarding kits)
• Partner with Facilities, HR, Finance, and other internal teams to ensure smooth day-to-day operations
• Assist with the planning and execution of meetings, summits, town halls, and social events
• Provide support to internal committees (onboarding, training, inclusion, pro bono), tracking deliverables and coordinating meetings
• Manage departmental inboxes, triaging requests, escalating time-critical matters, and ensuring prompt responses
• Help identify and implement process improvements to increase administrative efficiency and user experience, including through the use of technology
• Maintain confidentiality and adhere to best practices in document handling, compliance, and internal communication, demonstrating discretion, sound judgment, and tact in managing sensitive matters
• Support time-sensitive ad hoc operational and administrative requests

Requirements

• 5+ years of administrative experience supporting multiple leaders and frequent interactions with C-level executives, preferably in a global organization
• Exceptional organizational skills and a proactive and positive mindset
• Strong attention to detail and ability to multitask and prioritize in a fast-paced environment
• Excellent communication and interpersonal skills; confident interfacing with senior stakeholders
• Experience working with confidential information and sound judgment in decision-making
• High comfort level with technology, including the ability to quickly learn new tools and platforms
• Proficiency with Microsoft Office and collaboration platforms; ability to learn new tools quickly
• Bachelor’s degree preferred, or equivalent relevant experience
• Experience working in a legal, compliance, or risk environment (in-house or law firm)
• Familiarity with document management systems (e.g., iManage)
• Interest in technology, operations, or process improvement
• A desire to work on cross-functional teams and stretch beyond traditional admin duties

Qualifications

• Exceptional organizational skills and a proactive and positive mindset
• Strong attention to detail and ability to multitask and prioritize in a fast-paced environment
• Excellent communication and interpersonal skills; confident interfacing with senior stakeholders
• Experience working with confidential information and sound judgment in decision-making
• High comfort level with technology, including the ability to quickly learn new tools and platforms
• Proficiency with Microsoft Office and collaboration platforms; ability to learn new tools quickly
• Bachelor’s degree preferred, or equivalent relevant experience
• Experience working in a legal, compliance, or risk environment (in-house or law firm)
• Familiarity with document management systems (e.g., iManage)
• Interest in technology, operations, or process improvement
• A desire to work on cross-functional teams and stretch beyond traditional admin duties

Skills

• Exceptional organizational skills
• Proactive and positive mindset
• Strong attention to detail
• Excellent communication and interpersonal skills
• Technology fluency
• Microsoft Office proficiency

Benefits

• One of the most comprehensive and generous benefits plans available
• Comprehensive benefits package including medical, dental, vision, short and long term disability benefits, 401(k) +match, life insurance, and various wellness programs

Pay

Salary Range: $85,000 - $125,000 USD Annual + Benefits + Bonus

Schedule

Full-time position