Executive Administrative Assistant II

Our values define us and our culture inspires us to change lives for the better. Our employees are the heart and soul of our company, and every success we experience begins with them. Together we are committed to making a positive impact in our local communities. We champion a culture of continuous learning, work-life integration, and inclusion. We promote a digitally enabled work environment to continuously enhance the experience of our employees and customers.

About the role

This is a full-time, onsite career opportunity that can be based out of various locations in DE, PA or NJ. Under minimal supervision and acting on your own initiative and direction, you will provide complex administrative support to one or more of the organization’s executives. The role requires discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization’s operations, procedures, and people.

Responsibilities

• Manage complex schedules, coordinate meetings and events, and prepare reports and presentations.
• Anticipate executive needs, communicate proactively, and ensure timely follow-through on assignments while maintaining a high level of accuracy and attention to detail.
• Support day-to-day office operations by coordinating administrative, facility, and operational activities to ensure an organized, efficient, and professional work environment.
• Build strong relationships with internal and external partners and adapt effectively to changing business priorities.
• Perform advanced clerical and administrative duties for Executive Level Managers, General Managers, or Managers of autonomic business units, often involving work of a confidential nature.
• Organize Market Advisory Board meetings, including compiling and distributing reports, arranging the boardroom, and assisting Advisory Board members as needed.
• Manage complex executive calendars, meetings, and travel arrangements, proactively resolving scheduling conflicts.
• Prepare meeting materials, presentations, agendas, and meeting minutes.
• Coordinate events, leadership meetings, and special projects.
• Manage expense reports, invoices, and other administrative tasks accurately and in a timely manner.
• Prioritize competing deadlines while maintaining a high level of accuracy.
• Follow through on assignments independently and provide timely status updates.
• Support multiple executives while adapting to changing business priorities.
• Perform other job duties as assigned by the manager.

Requirements

• High School Diploma or equivalent (Required).
• 5 or more years of administrative support experience, or an equivalent combination of advanced business school or secretarial training and job-related experience (Required).
• 2 or more years of executive administrative support experience (Required).
• Proven ability to anticipate needs, exercise sound judgment, and work independently.

Each employee is accountable for reading, understanding, and acting on the contents of all Company-assigned and/or job-related Compliance Programs, regulations, and policies and procedures. This includes understanding and identifying compliance risks impacting their department(s), ensuring compliance with applicable laws or regulations, and escalating compliance risks to the appropriate level of management.

Pay

The hourly rate for this position is $24.81 - $41.35. Specific compensation offered will be determined based on a combination of factors including the candidate’s knowledge, skills, depth of work experience, and relevant licenses/credentials. The salary range may vary based on geographic location.

Benefits

Fulton Bank offers a comprehensive benefits package to those who qualify, including:

• Medical plans with prescription drug coverage.
• Flexible spending account or health savings account, depending on the medical plan chosen.
• Dental and vision insurance.
• Life insurance.
• 401(k) program with employer match and Employee Stock Purchase Plan.
• Paid time off programs, including holiday pay and paid volunteer time.
• Disability insurance coverage and maternity and parental leave.
• Adoption assistance.
• Educational assistance.
• A robust wellness program with financial incentives.