Executive Administrative Assistant II

About the Role

Provide timely, proactive administrative support to assigned executive. Provide support to at least one CEO direct report.

Responsibilities

• Provide administration for utilization and reporting on "Andersen Heritage" properties.
• Schedule, prepare environment, and serve as primary contact for daily and long-range meetings; create documents for meeting (e.g. agendas, handouts, etc.); complete, store & distribute meeting minutes or notes as required; follow through on action items as appropriate.
• Work with other executives or administrative assistants for scheduling. Travel to off-site meeting locations as needed.
• File management (hardcopy and electronic) following legal retention requirements, as appropriate (e.g., AW Records Management process).
• Prepare, proof and distribute correspondence; handle incoming mail, complete mailing projects.
• Coordinate travel arrangements and coordinate completion of expense reports. May accompany executive on business travel and business events to coordinate logistics.
• Facilitate appropriate internal processes (e.g. invoice processing, P cards, time reporting); review expenses against budget & take steps to correct issues as needed.
• Compose, prepare and distribute reports, materials and documents (e.g. presentations, department communications, spreadsheets, charts, etc.).
• Maintain contact and paper files.
• Maintain calendars & schedule; manage email in-boxes.
• Maintain appropriate levels of office supplies, equipment and other materials.
• Answer, screen, direct and follow-up when appropriate on phone calls; check and follow-up on voicemail as required.
• Act as liaison to internal and external business partners, including high-level staff; regularly interact with executives in and outside of Andersen.
• Primary contact for Board Members, Family Members, and Community Leaders.
• Coordinate and complete special projects as assigned; may act as project liaison with delivery partners.
• Maintain standard work for position.
• Provide information and direction on behalf of executive to business partners.

Qualifications & Skills

• Associates Degree or Equivalent preferred.
• 6 years of experience with increasing levels of responsibility.
• Must have excellent writing and communication skills.
• Conducts themselves with a high degree of poise, business etiquette, and discretion.
• Strong organizational & coordination skills.
• Strong knowledge of the Andersen enterprise, foundations, family members and relationships, and Board members.
• Excellent computer skills, including spreadsheet, presentation, word processing, email, schedule management and associated software.
• Ability to manage multiple and/or time dependent activities.
• Flexibility, cooperation and negotiation skills.
• Customer focus.

Pay

$31.15 - $45.15

Benefits

• 401(k) Plan, Employer Fixed Contributions & Company Matching.
• Profit Sharing* (In 2026 Andersen has set a profit-sharing target of $3,600 per eligible employee, prorated as appropriate. Profit Sharing will be paid out in quarterly installments to provide eligible employees with payments throughout the year, with payment amounts tied to quarterly operating profit performance.)
• Medical, Dental and Vision Coverage*.
• Flexible Spending Accounts (FSAs)*, Health Savings Account (HSA) and Health Reimbursement Account (HRA).
• Life Insurance.
• Paid Time Off & Paid Holidays.
• Paid Maternity Leave & Paid Parental Leave*.
• Career Growth Planning & Nationwide Career Opportunities.