Executive Administrative Assistant, Holyoke Credit Union, Holyoke, MA

Responsibilities

• Provide a variety of administrative activities necessary to assist the CEO including research, report preparation, informational request, and clerical support.
• Maintain credit union organization charts and employee directory.
• Aids the CEO with board material preparation, record and distribute board attendance and minutes.
• Aid in scheduling and/or arranging appointments, meetings, business trips, etc., for the CEO and board members.
• Maintain the calendar of events and schedules for the CEO and Board.
• Care for and update administrative records, policies, procedures, and reports.
• Coordinate and assist with preparation for all meetings involving the CEO.
• Coordinate and assist with preparation for all meetings involving the CEO.
• Maintain Board Portal to disseminate materials for board meetings, including agendas, minutes, supporting documentation and committee reports.
• Compose and process letters for officers of the credit union. Ensure accuracy of work.
• Provide flexible administrative support to other departments as needed.
• Perform other duties as requested and assigned by the CEO.

Requirements

• Skills For Success: Proactive, Technical Proficiency, Communication, Discretion, Flexibility & Adaptability.
• Experience: Associate’s degree in business administration, secretarial science, communications, or related field; 3+ years related experience in an executive administrative support position required.
• Skills: Skilled in typing, effective composition skills in developing written communication, strong proofreading skills, and the ability to work independently and prioritize is required.
• Organizational Skills: Exceptional organizational skills with a keen eye for detail and the ability to manage multiple priorities in a dynamic environment.
• Confidentiality: Demonstrated ability to handle confidential information with professionalism and discression.
• Interpersonal Skills: Demonstrated proficiency with Microsoft Office, Excel, PowerPoint, SharePoint, Outlook Calendar management and Teams.