Executive Administrative Assistant - Finance & Administration

Job Summary

The Executive Administrative Assistant – Finance & Administration position at East Central College provides varied and advanced administrative support to the Vice President of Finance and Administration, managing the day-to-day activities of the office and serving as a key point of coordination across active divisional projects and initiatives.

Essential Tasks

• Manage the day-to-day activities of the office, maintaining files, telephone and mailing lists, and necessary office supplies, and monitoring office expenditures to assure purchases are within budget.
• Cook up cross-functional communication and track deliverables on behalf of the Vice President across active divisional projects and initiatives, serving as a primary point of contact between the Vice President's office and project stakeholders.
• Plan, organize, and attend to administrative detail on special assignments and projects assigned which includes creating & maintaining special databases, gathering data, compiling statistics which may include making appropriate calculations, preparing reports, graphs & charts.
• Proficient in Microsoft 365 and Google Workspace platforms, including advanced Excel and Google Sheets skills for data analysis, reporting, pivot tables, complex formulas, as well as the creation and delivery of professional presentations using PowerPoint and Google Slides.
• Keep the Vice President’s calendar current with various appointments and meetings, reserving conference rooms and making other necessary arrangements, organizing materials, and sending out meeting notices.
• Prepare minutes, formal reports, and other documents for internal and external groups and organizations in which the Vice President is involved.
• Maintain confidentiality in all matters related to the Vice President, division and college including organizational plans and personnel matters.
• Evaluate all incoming correspondence, determining which matters require the Vice President’s attention, marking important sections, drafting replies, gathering appropriate background material, acknowledging correspondence in the absence of the Vice President.
• Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision.

Budget Support

• Track divisional budget expenditures and labor costs against approved levels; prepare regular budget status reports for the Vice President and flag variances or items requiring attention.
• Aid in the preparation of budget documentation and supporting materials during the annual budget cycle.

Facilities Administrative Support

• Responsible for maintaining and tracking work orders, reporting, and communicating requests.
• Facilitate paperwork in and out of the office, tracking, and coordinating with other units and agencies with new campus projects and remodeling campus projects.

Benefits

• Comprehensive benefits package including medical, dental, vision and life insurance with no premium cost to the employee for employee only coverage.
• Missouri Public School Retirement System benefits, generous paid leave, ECC tuition waiver for self and immediate family and tuition reimbursement benefits for employee.

Salary Range

$23.66 – $32.00 per hour. Most new hires are initially placed within the lower portion of the range based on experience and institutional compensation guidelines.

Qualifications

• Completion of an Associate Degree and 3-5 years related experience.

Contact Information

To apply, visit: https://app.hiremojo.com/mojo/ce/517945564/East-Central-College/Missouri/Union/Administrative-Assistant

East Central College's Main Campus is located in Union, MO which is about 60 minutes west of St. Louis.

For more information about East Central College visit, www.eastcentral.edu.

East Central College is an Equal Opportunity Employer.