Finance & Administration Administrative Assistant

About the role

Performs a variety of clerical and administrative duties to the F&A Director.

Responsibilities

• Receive telephone calls and visitors; handle routine matters personally and route non-routine business to proper staff for consideration.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Maintain calendar and schedule appointments.
• Attends meetings and prepares and distributes minutes of these meetings.
• Act as liaison between manager or supervisor and other center staff.
• Maintain correspondence control log, receive incoming and outgoing mail, and follow up on dates for action items.
• Arranges meetings and appointments and keeps the F&A Director advised of scheduled appointments and commitments.
• Perform a variety of clerical and administrative duties; preparation of special reports, maintain files and records, statistical data, and make travel arrangements, as required.
• Type correspondence and other materials, maintain and update residential schedules.
• Maintain the student incentive system and performance evaluation scheduling system including preparation of reports, as assigned.
• Schedule students into academic and vocational classes within compliance of the PRH.
• Works towards meeting performance standard goals.
• Adheres to required property control policies and procedures.
• Maintains good housekeeping in all areas and complies with safety practices.
• Complies with all DOL guidelines, OFCCP regulation, Quality Assurance Plan (QAP), Serrato policies and procedures, Job Corps notices and bulletins, and Center policies and procedures.
• Maintain inventory of office supplies
• Helps students become more employable through continuous reinforcement.
• Demonstrates and abides by Serrato Corporation's core values and operating principles.
• Models, mentors, monitors appropriate Career Success Standards.
• Participates in PRH-mandated staff training. Failure to participate may result in disciplinary action up to and including termination.
• Performs other duties as assigned.

Qualifications

• Proficiency with Microsoft Office applications including Word, Power Point, Outlook, and Excel.
• Computer literacy with basic computer functions, email, internet, and basic programs such as Adobe Acrobat.
• Extensive knowledge of standard office practices and procedures.
• Skill in operation of variety of office machines.
• High level of communication, interpersonal, and organizational skills.
• Ability to work in fast-paced, deadline-oriented situation.

Requirements

• Experience: One-year secretarial experience required.
• Education: High school diploma or equivalent required. Associates in Business Degree preferred.
• Certificates/Licenses/Registration: Valid State Driver's License.

Benefits

• Paid Short Term / Long Term Disability and Basic Life Insurance.
• Health care insurance available (medical, dental, vision, critical illness, accident, HSA, and FSA)
• Paid Holidays
• Paid Time Off
• 401(k) retirement plan with company match
• Tuition Reimbursement
• Employee Assistance Counseling Service Programs Available

Pay

Pay Range: $17.90 per hour