Executive Administrative Assistant - Employee Benefits Division

About the role

We are seeking a highly organized and proactive Executive Administrative Assistant for the Employee Benefits (EB) division supporting the President of Employee Benefits. This role serves as a trusted strategic partner to leadership, managing executive priorities, coordinating business operations, driving reporting activities, and ensuring seamless execution of key initiatives.

Responsibilities

• Serve as a trusted strategic partner to leadership by anticipating needs, managing priorities, and supporting key business initiatives.
• Own the preparation, analysis, and distribution of monthly operational reports, dashboards, and leadership updates to support decision-making and business performance tracking.
• Monitor key operational metrics, identify trends, and provide insights to leadership regarding team performance, client activity, and business results.
• Manage complex calendars, meetings, appointments, and travel arrangements.
• Prepare presentations, reports, executive summaries, meeting materials, and client correspondence.
• Clock in and out, coordinate meetings, webinars, EB events, and leadership meetings.
• Track strategic projects, action items, and deadlines to ensure timely completion of deliverables.
• Maintain accurate records, contracts, and confidential EB information.
• Aid in proposal preparation, renewals, and project management activities.
• Support budgeting, expense reporting, billing coordination, and vendor management.
• Serve as a liaison between internal stakeholders.
• Identify opportunities to improve administrative and operational processes to enhance team effectiveness.
• Coordinate office facilities and beverage maintenance.
• Support office operations and special projects as assigned.

Qualifications

• 5+ years of executive administrative support experience, preferably within Employee Benefits, insurance, financial services, or a professional services environment.
• Experience managing executive communications, presentations, travel, and complex calendars.
• Experience coordinating leadership meetings, board materials, and strategic projects.
• Experience working independently in a fast-paced environment with multiple competing priorities.
• Demonstrated experience serving as a strategic business partner to senior leaders.
• Proven ability to own and deliver monthly operational reporting and executive dashboards.
• Advanced proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, Outlook, and Teams.
• Ability to prioritize competing demands in a deadline-driven environment.
• Strong analytical, organizational, and project management skills.
• Exceptional attention to detail and ability to manage confidential information.
• Excellent communication and relationship-building skills with internal and external stakeholders.
• Experience supporting multiple leaders and managing competing priorities in a fast-paced environment.
• Bachelor's degree is preferred or equivalent combination of education and experience.
• High School diploma required.

Benefits

We offer a comprehensive total rewards package designed to support you both at work and at home. Full-time and part-time associates working 30 or more hours per week are generally eligible for benefits, including but not limited to:

• Medical & prescription, dental, vision insurance
• Health Savings Account & Flexible Spending Accounts
• Paid Time Off
• 10 weeks 100% paid parental leave (after completing 12 months of employment)
• 401(k) Plan with company match
• Pension Plan
• Company paid life & disability insurance
• Wellness Program & Company paid employee assistance program
• Clinic access subject to location