Executive Administrative Assistant
About the role
The Executive Administrative Assistant provides high-level administrative and operational support to senior IT leaders, enabling effective execution of technology strategies that support DePuy Synthes' global orthopedics business.
Responsibilities
- Provide advanced administrative support to senior IT leaders, including complex calendar management, travel coordination, and expense reporting.
- Cook up and prepare materials for IT leadership meetings, technology reviews, and cross-functional forums.
- Serve as a central point of contact between IT leadership and internal stakeholders, ensuring timely communication and follow-up.
- Support planning and tracking of IT initiatives, including meeting logistics, documentation, and action-item management.
- Manage confidential and sensitive information with discretion and professionalism.
- Aid in onboarding, access requests, and coordination of resources for IT team members.
- Identify opportunities to improve administrative processes and operational efficiency within the IT organization.
Requirements
Education Required: High school diploma or equivalent. Preferred: Associate’s or Bachelor’s degree in Business Administration, Information Systems, or a related field.
Required Experience and Skills: 6-8 years of progressively responsible administrative or executive support experience, preferably supporting senior leaders. Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and comfort working in IT-enabled environments. Strong organizational, prioritization, and time-management skills with the ability to manage multiple competing priorities. Clear written and verbal communication skills for interaction with technical and non-technical stakeholders. Ability to work independently, exercise sound judgment, and proactively anticipate leadership needs. High attention to detail and commitment to accuracy and confidentiality.
Qualifications
- Preferred Experience supporting IT, Digital, or Technology organizations in a large, matrixed enterprise.
- Familiarity with basic IT terminology, systems, or project coordination concepts.
- Experience using collaboration, document-management, or workflow tools to support team operations.
- Demonstrated ability to influence without authority and build strong working relationships across functions.
- Experience supporting global teams or leaders across time zones.
Skills
- Administrative Support
- Business Writing
- Communication
- Contract Monitoring
- Customer Centricity
- Data Capturing
- Diary Management
- Document Management
- Handbooks
- Microsoft Office
- Office Administration
- Organizational Knowledge
- Organizing
- Presentation Development
- Problem Solving
- Process Oriented
- Professional Ethics
- Travel Planning
- Typing
Pay
The anticipated base pay range for this position is: $63,000.00 - $113,400.00 USD Annual.