Executive Administrative Assistant - Dean of College of Nursing

About the role

Coordinates, directs and manages the office of a top university executive limited to the Andy and Barbara Gesssner College of Nursing Dean. This position is based at the UH Sugar Land Campus.

Department: Deans Office - CON

Responsibilities

• Coordinates and manages the daily schedule of the university executive with internal and external parties, including faculty, staff, university administrators, alumni, students, Board of Regents, government officials and community leaders.
• Maintains appointment/meeting schedule and calendar.
• Plans, organizes, corresponds, and provides agendas and minutes for all Dean meetings, retreats and advisory boards.
• Completes accreditation, Texas Board of Nursing, and professional surveys annually, and correspondence as needed.
• Initiates payable vouchers; reconciles monthly transactions; maintains procurement card for the office of the executive.
• Makes travel arrangements, screens all incoming telephone calls, and sorts and prioritizes mail.
• Prepares and sends routine responses, reports, memos and correspondence as needed.
• Functionally supervises projects in the office of the executive.
• Collects and prepares information for use in discussions and meetings with executive staff members and outside individuals.
• May supervise secretarial and clerical staff in the office.
• Performs other job-related duties as assigned.

Requirements

Experience will be considered in lieu of education. Education will be considered in lieu of experience.

Qualifications

• Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline.
• Knowledge of the discipline is normally obtained through a formal, directly job-related 4‑year degree from a college or university or an equivalent in‑depth specialized training program that is directly related to the type of work being performed.
• Requires a minimum of five (5) years of directly job‑related experience.
• All positions at the University of Houston‑System are security sensitive and will require a criminal history check.

Schedule

Weekly travel to UH Katy Campus and occasional travel to UH Central Campus are required.