Executive Administrative Assistant – DE Residential

About the role

The Executive Administrative Assistant supports the Executive Director of KenCrest's Delaware Adult Residential Services program. This role plays a key role in ensuring the smooth operation of a large residential services division that supports adults with intellectual and developmental disabilities (IDD).

Responsibilities

• Manage the Executive Director's calendar, priorities, meetings, and daily workflow.
• Serve as a primary point of contact between the Executive Director and internal and external stakeholders.
• Prepare correspondence, reports, presentations, meeting agendas, and meeting minutes.
• Cook up meetings, events, travel arrangements, and conference logistics.
• Track project timelines, action items, and follow-up activities to ensure deadlines are met.
• Handle confidential and sensitive information with discretion and professionalism.
• Organize, compile, and distribute reports and presentations for leadership and operational teams.
• Support operational planning and special projects within Delaware Adult Residential Services.
• Maintain organized electronic files and ensure critical documents are accessible when needed.
• Follow up with leaders and stakeholders to ensure requests, reports, and project deliverables are completed on time.

Requirements

• Bachelor's degree preferred.
• Minimum of five years of experience supporting executive-level leadership required.
• Strong organizational, time management, and problem-solving skills.
• Excellent written and verbal communication skills.
• Able to manage multiple priorities while maintaining exceptional attention to detail.
• High level of professionalism, discretion, and confidentiality.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience in nonprofit, healthcare, human services, or IDD settings preferred.
• Knowledge of the IDD residential services field is preferred; candidates with the ability and desire to learn quickly are encouraged to apply.
• Valid driver's license and ability to successfully complete required background screenings.

Qualifications

Qualified candidates may be invited to complete a brief 12-minute assessment that evaluates skills relevant to the position. Candidates who successfully complete the assessment will be considered for an interview with the hiring manager.

Benefits

KenCrest is proud to be an Equal Opportunity Employer.