Executive Administrative Assistant

About Us

Unique Vacations, Inc. is an affiliate of the worldwide representative of Sandals Resorts and Beaches Resorts. We provide exclusive marketing, public relations, advertising, promotions, and creative services to showcase the Luxury Included® experience that guests have adored for over 40 years. Learn more about the brands we represent at www.sandals.com and www.beaches.com.

About the Role

Under the direct supervision of the Executive Vice President of Sales and Industry Relations, this position provides high-level administrative support to the EVP and office support for the department. The role requires strong computer and internet research skills, flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management, staff, outside clients, and vendors.

The Executive Administrative Assistant must be detail-oriented, accurate, and able to act autonomously with minimal supervision. This position demands a high level of attention to detail, follow-up on action items, and meeting deadlines while maintaining professionalism.

Responsibilities

• Act as liaison between the EVP and other staff.
• Maintain the EVP’s calendar and arrange travel schedules (including air, hotel, and car rental).
• Read and route incoming mail for the EVP; screen and field telephone calls.
• Prepare Agency Profile Briefs for the EVP.
• Compose and send emails to the Travel Advisor database on behalf of the EVP.
• Assist with special projects at the EVP’s request.
• Draft and send letters as needed.
• Assist with various Sales functions and organize events (breakfasts, luncheons, and dinners).
• Handle non-routine correspondence and assemble highly confidential and sensitive information.
• Use independent judgment to plan, prioritize, and organize a diversified workload; recommend changes in office practices or procedures.

Requirements

• Bachelor’s degree or equivalent in Business Administration or a related field.
• Two or more years of related experience and/or training; or equivalent combination of education and experience.
• Excellent typing, writing, and verbal communication skills.
• Strong people skills, customer service, and telephone etiquette.
• Ability to multi-task, prioritize, and work under pressure with deadlines.
• Detail-oriented with strong organizational and problem-solving skills.
• Ability to work independently as well as in a team setting.
• Proficiency in MS Office applications (Word, Excel, PowerPoint) and internet research.
• Prior administrative experience is required.
• Flexibility to work long hours and occasionally on weekends as needed by the EVP.
• Ability to travel unexpectedly for a few days at a time.
• High degree of integrity and confidentiality when handling sensitive information.

Benefits

• Health, dental, and vision insurance.
• Employer-paid life insurance, short-term disability (STD), and long-term disability (LTD).
• Sick days and vacation days.
• 9 paid holidays.
• Tuition assistance and parental leave.
• 401K plan with a company match.
• After 6 months of continuous employment, discounted rates at Sandals and Beaches Resorts.

About Unique Vacations

Unique Vacations Inc. is the exclusive worldwide representative of Sandals and Beaches Resorts, offering marketing, public relations, advertising, promotions, and creative services. Sandals Resorts features 19 Luxury Included® resorts for couples across the Caribbean, while Beaches Resorts offers family-friendly locations in Jamaica and Turks & Caicos. Headquartered in South Florida, we are just a short trip from the Caribbean islands we represent.