Executive Administrative Assistant

About the role

The ideal candidate is proactive, detail-oriented, highly organized, and thrives in a fast-paced executive environment while maintaining professionalism with internal and external stakeholders at the highest levels.

Responsibilities

• Manage complex and extremely active executive calendars
• Prioritize and resolve scheduling conflicts proactively
• Coordinate meeting logistics (location, AV setup, catering, materials)
• Maintain detailed executive itineraries with precision
• Ensure executives remain on track throughout daily schedules
• Serve as liaison between executive leadership, internal teams, external partners, agencies, and media contacts
• Screen communications and determine urgency and executive notification requirements
• Prepare executive-level reports, correspondence, presentations, contracts, and internal memos
• Interpret and clarify requests; coordinate appropriate responses and follow-up actions
• Maintain strong executive and industry relationships
• Coordinate domestic and international travel arrangements, accommodations, and special travel needs
• Arrange VIP visitor logistics and hospitality
• Process and submit travel and expense reports accurately and in a timely manner
• Review expense allocations and ensure budget alignment
• Prepare agendas and meeting materials for executive, board, and committee meetings
• Cook up conference room scheduling and equipment readiness
• Assist with planning and execution of internal and external events
• Maintain office supply inventory and manage general office functions
• Establish executive documentation standards and templates
• Review and approve invoices, reports, and financial documents
• Maintain records management systems
• Support onboarding/offboarding processes, including IT access and equipment setup
• Provide basic troubleshooting for hardware/software issues
• Respond to organizational updates (org charts, seating charts, etc.)
• Maintain strict confidentiality with sensitive executive materials

Requirements

• Bachelor’s 2 year degree or equivalent work experience required
• Minimum 5 years of experience supporting VP-level executives and leadership staff
• Proven expertise in executive schedule management
• Strong executive-level communication skills
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience preparing executive presentations, reports, and financial documentation
• Ability to handle highly confidential and sensitive information
• Strong organizational and prioritization skills with minimal supervision
• Demonstrated ability to build cross-divisional relationships

Qualifications

• Fluency in Korean and English (spoken and written) optional

Skills

• Executive Presence & Professionalism
• High Attention to Detail
• Proactive Problem Solving
• Confidentiality & Discretion
• Event Planning & Coordination
• Budget & Expense Oversight
• Relationship Building Across Teams
• Time Management & Multitasking

Benefits

• Veteran-Friendly Team

Pay

Competitive salary commensurate with experience.

Schedule

Full-time position.