Executive Administrative Assistant

The Role

We are seeking an experienced Executive Administrative Assistant to provide high-level support to the General Counsel and the Vice President (VP) of Safety and Operations.

Responsibilities

• Providing comprehensive administrative support to the General Counsel and VP of Safety and Operations, including:
• Managing highly dynamic calendars of appointments and meetings
• Preparing and submitting expense reports
• Drafting and handling confidential correspondence
• Cooking and handling complex travel arrangements, itineraries, and meeting materials
• Acting as the primary point of contact for internal teams, external stakeholders, agencies, and service providers on matters related to the General Counsel and VP, often involving sensitive or high-priority issues
• Planning and coordinating executive-level meetings and external engagement activities

Requirements

• Relevant administrative experience, preferably supporting senior executives in high-paced, dynamic environments
• Advanced proficiency in Microsoft Office Suite, including PowerPoint, Excel, and Word
• Comfort using emerging AI tools to improve efficiency and drive results
• Excellent written and verbal communication skills, capable of handling complex correspondence across multiple levels
• Demonstrated ability to manage confidential information with discretion and professionalism
• Strong organizational and time management skills, with a proven track record of meeting tight deadlines

Qualifications

• Exceptional judgment and interpersonal skills when engaging with internal and external stakeholders
• Detail-oriented and accurate, with a resourceful approach to problem-solving and meeting departmental needs
• Proactive and self-motivated, with a creative mindset for identifying and implementing process improvements
• Able to work independently with minimal supervision while anticipating business needs and priorities
• A team player willing to pitch in where needed in a small office environment
• Committed to upholding and exemplifying South Bow values in all aspects of work

Skills

• Exceptional judgment and interpersonal skills when engaging with internal and external stakeholders
• Detail-oriented and accurate, with a resourceful approach to problem-solving and meeting departmental needs
• Proactive and self-motivated, with a creative mindset for identifying and implementing process improvements
• Able to work independently with minimal supervision while anticipating business needs and priorities
• A team player willing to pitch in where needed in a small office environment
• Committed to upholding and exemplifying South Bow values in all aspects of work

Benefits

• Exceptional judgment and interpersonal skills when engaging with internal and external stakeholders
• Detail-oriented and accurate, with a resourceful approach to problem-solving and meeting departmental needs
• Proactive and self-motivated, with a creative mindset for identifying and implementing process improvements
• Able to work independently with minimal supervision while anticipating business needs and priorities
• A team player willing to pitch in where needed in a small office environment
• Committed to upholding and exemplifying South Bow values in all aspects of work

Pay

Depending on qualifications, the successful candidate may be offered a position at a more appropriate level and/or ladder.

Schedule

Applicants must have legal authorization to work in the country in which the position is based with no restrictions.

Contact Information

Learn more Visit us at http://SouthBow.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.