Executive Administrative Assistant

About the role

The Executive Assistant - Senior Leadership serves in a high-trust, high-impact role supporting senior leaders in a dynamic, entrepreneurial, and technically sophisticated organization. This position is more than a traditional administrative role. It requires a proactive professional who anticipates needs, organizes complexity, communicates confidently, and helps transform discussions and decisions into coordinated action. The successful candidate combines exceptional organizational skills with sound analytical judgment, professionalism, discretion, and strong interpersonal communication. This individual is equally comfortable managing complex executive schedules, participating in senior-level meetings, preparing concise summaries of key decisions and action items, and coordinating detailed travel and meeting arrangements.

Physical Demands & Working Conditions: Work is primarily performed in a professional office environment, with regular computer, telephone, and virtual-meeting use. The employee is regularly required to sit, stand, walk, reach, and communicate. Occasional lifting or moving of office materials and supplies may be required. The role may occasionally require work outside standard business hours to support senior leadership, travel, meetings, deadlines, or time-sensitive priorities. Occasional business travel is required. Reasonable accommodation may be provided to qualified individuals with disabilities.

Responsibilities

• Manage complex executive calendars, meetings, priorities, and travel arrangements, proactively identifying conflicts and recommending solutions
• Participate in important internal and external meetings and prepare clear, accurate, and confidential summaries of discussions, decisions, and action items
• Track leadership commitments, deadlines, and follow-up activities to help ensure that key initiatives continue moving forward
• Prepare, edit, and refine executive-level PowerPoint presentations, Word documents, correspondence, reports, and Excel materials
• Coordinate effectively with executives, employees, clients, government representatives, technical professionals, vendors, and outside partners
• Organize information, priorities, and deliverables across multiple projects and strategic initiatives
• Represent senior leadership professionally and confidently in one-on-one interactions and group settings
• Handle sensitive, confidential, and business-critical information with exceptional judgment and discretion
• Anticipate administrative, logistical, and communication needs and take appropriate action within established authority
• Perform related duties and support special projects as business needs require

Requirements

• Bachelor's degree in business administration, communications, management, or a related field preferred; an equivalent combination of education and relevant experience may be considered