Executive Administrative Assistant

About the role

Presley Paige is seeking a highly organized, proactive, and resourceful Executive Assistant to provide both professional and personal support to the Owner. This role is designed to maximize the Owner's time and effectiveness by managing day-to-day administrative responsibilities, overseeing personal and business logistics, and ensuring important tasks and projects are executed efficiently.

Responsibilities

• Manage the Owner's calendar, appointments, meetings, and scheduling.
• Cook up travel arrangements, accommodations, and itineraries.
• Prioritize emails, correspondence, and follow-up tasks.
• Prepare documents, presentations, reports, and meeting materials.
• Aid with special projects and strategic initiatives.
• Serve as a liaison between the Owner and internal teams, vendors, and external partners.

Financial & Administrative Management

• Reconcile business and personal credit card statements.
• Track receipts and maintain organized financial records.
• Manage product returns, exchanges, and warranty claims.
• Cook up invoice collection and expense tracking.
• Prepare organized documentation for accounting and bookkeeping.
• Cook up subscriptions, memberships, and recurring expenses.
• Maintain organized digital and physical filing systems.

Personal & Lifestyle Management

• Cook up personal appointments and household scheduling.
• Manage personal errands and purchasing as needed.
• Research products, services, and vendors.
• Aid with gift purchasing, reservations, and travel planning.
• Oversee personal projects and ensure deadlines are met.
• Help create systems that simplify and organize daily life.

Operations & Project Management

• Track ongoing projects and ensure action items are completed.
• Create and maintain organizational systems and standard operating procedures.
• Aid with vendor communication and relationship management.
• Cook up logistics for meetings, events, and company initiatives.
• Anticipate needs and proactively solve problems before they arise.
• Handle confidential information with professionalism and discretion.

Organization & Efficiency

• Develop systems that improve productivity and workflow.
• Maintain task lists and project timelines for the Owner.
• Ensure important deadlines, renewals, and commitments are not overlooked.
• Identify opportunities to streamline operations and reduce administrative burdens.
• Help implement technology and automation solutions that increase efficiency.

Qualifications

• Previous experience as an Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, or similar role preferred.
• Strong organizational and project management skills.
• Experience reconciling expenses and managing financial records.
• Highly proficient with Google Workspace, Microsoft Office, and digital productivity tools.
• Comfortable learning and implementing new technology platforms and software.
• Exceptional written and verbal communication skills.
• Outstanding attention to detail and follow-through.
• Able to manage multiple priorities with minimal supervision.
• High degree of integrity, discretion, and confidentiality.
• Self-starter with excellent problem-solving abilities.

Benefits

• Health, vision and dental insurance.
• Employee discount.
• Flexible schedule.
• Paid time off.
• Paid Training.
• Opportunities for Advancement.

Work Location

In person.

About Presley Paige

Presley Paige is Northwest Arkansas’ premier balloon decor and celebration company, bringing creativity, fun, and thoughtful details to every occasion. Since expanding into events, we’ve experienced exponential growth and built a talented team that works together to create top-tier designs and unforgettable celebrations. Our mission is simple: make celebrating fun. We’re passionate about creating an inclusive, inspiring place to shop for party supplies, paper goods, gifts, and custom decor that make you smile. We believe the details make the difference and champion celebrating yourself and the people you love. We work hard, have fun, and believe in creating an environment where our team can learn, grow, and do beautiful work together.

Equal Employment Opportunity (EEO) Statement

We are committed to an inclusive work environment that supports, inspires, and respects all individuals without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, natural and/or ethnic origin, military service status, citizenship, or other protected characteristic. We hire qualified candidates regardless of their history or past employment.