Executive Administrative Assistant

Job Summary

The Executive Administrative Assistant to the President serves as a trusted partner to the President and executive leadership team, providing high-level administrative, operational, and project coordination support.

Responsibilities

• Manage the President's complex calendar, including internal and external meetings, leadership engagements, partner meetings, speaking commitments, and strategic business activities.
• Coordinate domestic and international travel arrangements, itineraries, expense reporting, and related logistics.
• Prepare executive correspondence, presentations, reports, briefing materials, agendas, and talking points.
• Support the President's leadership team by providing administrative and project coordination support.
• Facilitate communication and collaboration across departments and business functions on behalf of executive leadership.
• Manage and track key initiatives, action items, deadlines, and deliverables to ensure accountability and timely completion.
• Support the day-to-day operations of the executive office, ensuring efficient and effective administrative processes.
• Process invoices, purchase orders, expense reports, and other business documentation in accordance with company policies.
• Maintain confidential records, executive files, and sensitive organizational information with the highest level of discretion.
• Support special projects, process improvement initiatives, and other duties as assigned by the President.

Qualifications

• Bachelor's degree in Business Administration, Communications, Hospitality Management, Organizational Leadership, or a related field preferred.
• Seven or more years of progressively responsible administrative or executive support experience required.
• Minimum of three years supporting senior executives, C-suite leaders, or President-level leadership required.
• Demonstrated experience managing complex calendars, travel arrangements, executive communications, and high-priority business initiatives required.
• Experience supporting multiple leaders and coordinating activities across departments within a fast-paced, dynamic organization required.
• Prior experience within a sales, distribution, professional services, or corporate business environment preferred.
• Knowledge of executive office operations, business administration principles, and organizational best practices required.
• Understanding of project coordination, event planning, and administrative processes that support executive leadership required.
• Knowledge of business communication practices, including professional correspondence, presentation preparation, and stakeholder engagement required.
• Familiarity with budgeting, expense management, purchasing processes, and vendor coordination preferred.
• Working knowledge of corporate technologies, collaboration platforms, and office productivity tools required.
• Exceptional organizational, planning, and time-management skills with the ability to manage multiple priorities simultaneously required.
• Strong written, verbal, and interpersonal communication skills required.
• Ability to build effective working relationships with executives, leaders, employees, customers, vendors, and external stakeholders required.
• Demonstrated critical thinking, problem-solving, and decision-making capabilities required.
• Strong attention to detail and commitment to accuracy and quality required.
• Able to work independently while exercising initiative, sound judgment, and discretion required.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams required.
• Experience utilizing project management, collaboration, expense management, and CRM systems required.
• Experience with Salesforce, Concur, or similar business systems preferred.
• Able to maintain confidentiality and handle sensitive information with professionalism and integrity required.
• Flexibility to adapt to changing priorities and business needs in a fast-paced environment required.
• Ability and willingness to travel up to 20% as business needs require preferred.