Executive Administrative Assistant

This position provides high-level administrative support to the Senior Vice President (SVP) of the TPA Division and reports to the Operations Manager. The role is exempt, salaried, and located at 500 Steed Road, Ridgeland, MS 39157.

Responsibilities

• Provide direct administrative support to the SVP, including calendar management, meeting coordination, and travel arrangements
• Partner with the Operations Manager on daily operational needs, ensuring alignment on priorities and follow-up items
• Coordinate communication between leadership and departments to support the timely execution of initiatives
• Prepare, format, and distribute reports, presentations, and internal/external communications
• Assist the Operations Manager with tracking projects, deadlines, and departmental deliverables
• Coordinate divisional meetings, leadership calls, and events, including agenda preparation and note-taking
• Support operational reporting by gathering data and ensuring documentation is complete and distributed appropriately
• Maintain organized records, files, and documentation for the division
• Assist with scheduling and logistics for cross-functional initiatives and off-site meetings
• Support expense tracking, invoice processing, and basic budget coordination
• Handle sensitive and confidential information with discretion
• Provide additional administrative and operational support to the leadership team as needed

Requirements

• 3+ years of administrative or operations support experience
• Experience working with senior leadership and/or operations teams preferred
• Strong organizational and time management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• High level of professionalism, discretion, and attention to detail

Preferred Qualifications

• Experience in a TPA, insurance, or healthcare environment
• Exposure to project coordination, operations, or reporting functions

Working Environment

• Ability to perform in a high-paced environment and professionally handle interruptions
• Ability to work under minimal supervision while communicating and collaborating effectively
• Ability to prioritize projects, work on multiple projects simultaneously, and meet deadlines
• Excellent problem-solving skills and keen attention to detail
• Strong written and verbal communication, interpersonal, and relationship-building skills
• Ability to handle stressful situations appropriately
• Maintain confidentiality and privacy in all aspects of the job

Essential Job Requirements

• Must be able to read, write, and speak English; Spanish is a plus
• Basic typing skills
• Must be able to work as scheduled
• Must possess sight and hearing senses or use prosthetics that enable these senses to function adequately
• Must be able to bend, stretch, reach, and sit or stand at a desk during 85% of the workday
• Must be able to lift, stoop, and carry small equipment items and supplies, possibly weighing up to 20 lbs