Executive Administrative Assistant

About the role

Marvell’s semiconductor solutions are the essential building blocks of the data infrastructure that connects our world. Across enterprise, cloud and AI, and carrier architectures, our innovative technology is enabling new possibilities. At Marvell, you can affect the arc of individual lives, lift the trajectory of entire industries, and fuel the transformative potential of tomorrow. For those looking to make their mark on purposeful and enduring innovation, above and beyond fleeting trends, Marvell is a place to thrive, learn, and lead. We are seeking a highly skilled and proactive Executive Assistant to provide comprehensive administrative support to the Sales Executive Leadership team. This individual will play a critical role in ensuring the executives' day-to-day operations run smoothly and efficiently while supporting a global sales team.

Responsibilities

• Proactively manage and prioritize multiple SVPs calendar, coordinating appointments, meetings, and travel, ensuring time is allocated effectively.
• Support arranging customer meetings and managing customer executive visits to Marvell locations including caterings.
• Arrange complex international and domestic travel itineraries, ensuring all logistics are handled from start to finish, including flights, accommodations, transportation, and meeting schedules.
• Prepare agendas, take minutes, and follow up on action items for internal and external meetings involving the SVP.
• Assist in tracking and ensuring the completion of various special projects and initiatives tied to the sales organization.
• Draft and edit correspondence, reports, presentations, and other documents for the SVP and senior sales leadership team.
• Track and submit expenses for the SVP, ensuring all reports are submitted in compliance with company policies.
• Handle sensitive and confidential information with the utmost professionalism and discretion.
• Serve as a primary point of contact between the SVP and internal teams, clients, and partners, facilitating smooth communication and collaboration across departments.
• Assist with coordination of sales-related events, offsite meetings, and global conferences for the worldwide sales team.
• Work closely with the Senior and Executive administrative staff and work productively as a team member.
• Ensure smooth office operations, including managing office supplies and equipment.

Requirements

• Minimum of 10+ years of experience supporting senior executives, preferably in a fast-paced, global sales or corporate environment.
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Exceptional organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills, with a strong attention to detail.