Executive Administrative Assistant

We need to output HTML fragment with sections: About the role? The job summary is at top. We'll create sections: About the role (maybe from Job Summary), Responsibilities, Qualifications, Benefits, Pay, Schedule. Need to include only sections with real content. We must not repeat job title as heading. No Job ID. Remove boilerplate like EEO etc. The posting includes: Job Summary paragraph, Responsibilities (with subpoints), Qualifications (Required, Preferred), Education And/or Experience, Direct Reports, Work Environment, GSTV description, Benefits, Pay Range, hybrid work situation etc. We need to extract substantive content. Sections: - About the role: could combine Job Summary and maybe description of GSTV? The instruction: use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have About the role (summary), Responsibilities, Qualifications (maybe combine Required and Preferred), Benefits, Pay, Schedule. We need to preserve all substantive info, not invent. Let's parse. Job Summary: "GSTV is seeking a polished, proactive Executive Assistant and Office Manager to support the CEO, CFO, and Senior Leadership Team. This role combines high-trust executive support with day-to-day NYC office operations and partnership with HR to deliver a strong employee experience for new team members. The ideal candidate is an exceptional communicator, exercises strong judgment, protects confidentiality, and thrives in a fast-paced environment. The right person will use good judgment, tools like Microsoft 365 (and basic AI skills), and organized shared documents to help the CEO and CFO stay on schedule, keep tasks moving, follow up reliably, and make sure nothing important gets missed." That's the summary. Responsibilities: list bullet points under "Executive Support and Operating Cadence:" and "Office Management And Culture". We'll combine into a single list? Probably better to keep as list items. Responsibilities items: - Support the CEO and CFO with proactive, high-trust assistance and strong follow-through. - Manage calendars, travel, and key meeting rhythms, including Board and executive leadership cadences. - Schedule strategically: protect focus time, bundle meetings when helpful, and handle scheduling outreach. - Draft and polish executive communications and materials (emails, agendas, presentations, board/investor docs). - Assist in tracking priorities and follow-ups across departments to keep work moving. - Serve as liaison and gatekeeper with the Board and external stakeholders. - Handle confidential information with discretion; use AI appropriately and review all outputs for accuracy and tone. - Maintain strong file organization and version control so the latest materials are easy to find. - Manage expense reports and supporting documentation. - Improve and automate repeatable workflows to reduce last-minute fire drills. - Keep the NYC office stocked and organized; manage office vendors and supplies. - Support daily office operations and facilities needs with the Workplace Experience Manager. - Coordinate onboarding and offboarding logistics with HR (and IT as needed). - Communicate with building management/security to keep the office running smoothly. - Coordinate meetings and office logistics (rooms, lunches, mail, packages). - Partner with HR to support office culture and a welcoming team environment. - Other duties as assigned. Qualifications: Required list: - Proficient at scheduling, travel, and meeting cadence management - Excellent written and verbal communication; strong drafting/editing for executive-ready emails, agendas, and materials - High judgment and discretion with confidential information and senior stakeholders - Highly organized with strong attention to detail and consistent follow-through across multiple priorities - Proficient in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel, SharePoint/OneDrive) - Strong document hygiene: shared files, version control, and trackers - Comfortable using basic AI tools for drafting/summarizing with appropriate accuracy and confidentiality checks - Experience with expense reports and supporting documentation - Experience managing office logistics (vendors, supplies, meeting setup, facilities coordination) Preferred: - Board support experience (materials, cadence, secure distribution) - Experience partnering with HR on onboarding/offboarding and office culture Also Education And/or Experience: Bachelor's degree in a related program or field is preferred. A minimum of 5+ years of prior senior executive level (CEO/CFO/SLT) support in a fast-paced environment. Direct Reports: None (maybe we can include as a note but not a heading). Work Environment: description. We might include a section "Work Environment" but not in the list of allowed headings? The allowed headings list includes About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. They said "use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." So we can use those headings; we shouldn't add others like Work Environment. So we should incorporate work environment info into About the role or maybe Qualifications? Probably About the role can include description of work environment. But we must not invent sections; we can omit Work Environment if not needed. However we need to preserve all substantive information. If we drop it, we lose info. But we could incorporate it into About the role paragraph. Similarly, the description of GSTV (mission) could go into About the role. Pay: we have Pay Range: 120,000 - 140,000 USD per year (NY Office). Also mention hybrid work situation: Candidates located within commutable distance to our New York Office will be tagged to that office and are not currently considered 100% remote. This position requires physical presence at the NYC office from 9am-5pm ET a minimum of three days per week, specifically on Tuesday, Wednesday, and Thursday. Also GSTV offers both hybrid and remote work situations. So we have schedule info: need to be in office Tue-Thu 9-5 ET, minimum three days per week. Also hybrid. Thus we can create Schedule section with that info. Benefits: list: Day One! Medical, Dental, Vision, Paternal Leave, Life Insurance, Accident, Critical Illness, Hospital Indemnity, STD/LTD + Vol Plans., Paid Holidays, 20 PTO days + Sick time, Perks, HSA and FSA and Lifestyle Spending Account (1st of mo after 30 days), 401K Match (90 days). Also mention GSTV offers both hybrid and remote work situations (but that's more schedule/benefit). We'll keep benefits as list. Now we need to output HTML fragment only, no markdown. We'll structure:

About the role

... (summary + GSTV description + work environment)

Responsibilities

• ... each responsibility

Qualifications

• ... required items
• ... preferred items (maybe separate subheading? but we can just list all with note)

But we might separate Required and Preferred as subheadings? Not allowed headings beyond those list; but we could embed text like "Required:" inside

or . However we need to preserve info; we can include

Required:

then list. That's okay. Similarly for Benefits.

Benefits

...

Pay

The Pay Range For This Role Is 120,000 - 140,000 USD per year (NY Office).

Schedule

This position requires physical presence at the NYC office from 9am-5pm ET a minimum of three days per week, specifically on Tuesday, Wednesday, and Thursday. GSTV offers both hybrid and remote work situations; candidates located within commutable distance to the New York Office will be tagged to that office and are not currently considered 100% remote.

We must not repeat job title. Ensure no boilerplate like EEO etc. We removed. Check for any duplicated lines: we have repeated hybrid statement; we included once. Now ensure we preserve all substantive info: Did we miss anything? Let's list all info from posting and see if covered. From Job Summary: captured. Responsibilities: captured all bullet points. Qualifications: Required list captured; Preferred list captured. Education And/or Experience: Bachelor's degree preferred; 5+ years prior senior executive level support. Did we include? Not yet. We need to include that info. Could add to Qualifications section as part of Required or separate bullet. We'll add under Qualifications: "Bachelor's degree in a related program or field is preferred." and "A minimum of 5+ years of prior senior executive level (CEO/CFO/SLT) support in a fast-paced environment." Direct Reports None: maybe we can note but not essential; could add a line under Qualifications: "Direct Reports: None." But it's minor; we could drop as it's not substantive? It's a fact; but we could include as a note. Work Environment: we incorporated into About the role. GSTV description: we included in About the role. Benefits: captured. Pay: captured. Schedule: captured. Also mention "GSTV offers both hybrid and remote work situations." Already in schedule. Also mention "Candidates located within commutable distance to our New York Office will be tagged to that office and are not currently considered 100% remote." Already. Also mention "This position requires physical presence at the NYC office from 9am-5pm ET a minimum of three days per week, specifically on Tuesday, Wednesday, and Thursday." Already. Also mention "GSTV offers a hybrid work situation." Already. Also mention "The noise level in the work environment is usually low, however, this is subject to change during busy periods." Could add to About the role. Also mention "This job operates primarily in a professional office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets, and fax machines." Could add. We need to preserve all substantive info; we should include those details. Let's incorporate into About the role paragraph: combine job summary, GSTV mission, work environment details. Now check for any repeated lines: we have "GSTV offers both hybrid and remote work situations." maybe appears twice; we can keep once. Now produce HTML. We'll need to escape any special characters? Not needed. Let's craft.

About the role

GSTV is seeking a polished, proactive Executive Assistant and Office Manager to support the CEO, CFO, and Senior Leadership Team. This role combines high-trust executive support with day-to-day NYC office operations and partnership with HR to deliver a strong employee experience for new team members. The ideal candidate is an exceptional communicator, exercises strong judgment, protects confidentiality, and thrives in a fast-paced environment. The right person will use good judgment, tools like Microsoft 365 (and basic AI skills), and organized shared documents to help the CEO and CFO stay on schedule, keep tasks moving, follow up reliably, and make sure nothing important gets missed. GSTV is America’s most engaging on-the-go video network, reaching millions of consumers at a powerful moment—while they’re out in the world and ready to act. Across tens of thousands of fuel and convenience locations, we deliver premium content and data-driven advertising that drives real results for the world’s leading brands. At GSTV, we’re building at the intersection of media, data, and retail—where attention turns into action. Our team is collaborative, fast-moving, and driven by curiosity, ownership, and a shared ambition to do meaningful work that scales. The job operates primarily in a professional office setting, using standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets, and fax machines. The noise level is usually low, subject to change during busy periods. GSTV offers a hybrid work situation.

Responsibilities