Executive Administrative Assistant

Executive Administrative Assistant Who We Are:GEODIS specializes in unlocking business value in a complex world, ensuring seamless movement of goods worldwide. As a global third-party logistics provider (3PL), we power A Better Way to Deliver for the world's top brands and manufacturers. Fuel your career with GEODIS and discover endless growth opportunities. Your role on the team: (job description)Maintains executive management team members' calendars and schedulesPrepares and issues communication pieces on behalf of executive management team membersAssists with preparation of PowerPoint presentationsSchedules travel arrangementsManages contract process including coordination of Company signatures, electronic and original record-keeping, dispersal to appropriate parties, and follow-up on external signaturesEdits, compiles, and distributes quarterly packages to Board of Directors in advance of board meetingsPrepares and records expense reports for executive management team members on a timely basisEnsures that an optimal level of office supplies, letterhead and envelopes for assigned management team is maintainedCoordinates meetings as needed to include communicating with attendees, setting up the room, ensuring equipment and supply needs are met, and having refreshments and/or meals available as neededEnsures an adequate level of drinks and supplies are maintained in the break room and meeting rooms as assignedProvides additional administrative support to others or with other tasks as assignedFiles as neededProvides back up relief to the Receptionist as needed What you need: (requirements)Minimum 2-3 years experience supporting executive leadership in an administrative capacityPC proficiency to include strong Microsoft Office skills with Word, Outlook, Excel and PowerPoint Bonus if you have: (Preferred requirements)Excellent written and verbal communication skills and organizational skillsAbility to type 65 WPMAbility to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manualHigh attention to detailAbility to anticipate needsHigh sense of urgency What you gain from joining our team: (benefits)Access wages early with the Rain financial wellness app.Free telemedical access to doctors and therapists through FirstStop Health available first day of employment!Health, dental, and vision insurance after 30 days of employment401k matchPaid maternity and paternity leaveAccess to career development, employee resource groups, and mentorship programsEmployee discountsAccess to employee perks like fitness class discounts and free access to a relaxation and meditation appFree financial wellness programsDaycare discount programOpportunities to volunteer and give back to your community+ more!Join our Team!Visit our website at workatGEODIS.com and chat with our virtual recruiter, Sophie, to fast-track your way to an interview.ORText DELIVER to 88300 to Apply1