Executive Administrative Assistant

About the role

CYPFER is a global market leader in ransomware post-breach remediation and cyber-attack first response. We enable clients to return to business rapidly, following a cyber-attack. Our team includes cybersecurity professionals working with prominent global insurance carriers, leading law firms, and Fortune 1000 businesses.

Key Responsibilities

• Anticipate and follow up on the priorities and deliverables of the executives, gather relevant information/data from direct reports, the CYPFER leadership team, and stakeholders.
• Coordinate meetings, maintain calendars, and handle correspondence on behalf of the executives with accuracy and detail.
• Arrange travel and plan for on-site meetings, conferences, community outreach, team events, and other off-site functions.
• Create reports, presentations, status updates, and other business documents to streamline executive administrative workflows.
• Prepare agendas, gather relevant deliverables and reports, take meeting minutes, and drive action-item follow-up routines on executive directives and projects.
• Maintain records, track deadlines, and assist with office operations.
• Assist with ad hoc initiatives and operational improvements as assigned.
• Maintain confidentiality with professionalism at all times.
• Partner with the operations and leadership teams to ensure alignment and clear communication across the organization.

Job Requirements

• Operates in a fast-paced work environment in a global organization.
• Requires the ability to multitask and adapt quickly to changing priorities.
• May involve tight deadlines and high-energy work situations.
• Work is primarily conducted in an office setting.
• Requires sitting at a desk or workstation for extended periods.
• Involves the use of standard office equipment such as computers, phones, and printers.
• Minimal physical effort in the day-to-day tasks.
• Minimal travel may be required for occasional meetings, training, or conferences.
• A collaborative and service-oriented attitude.
• An initiative-taking approach to anticipating needs and solving problems.
• A high regard for detail and efficiency.
• Excellent written and verbal communication abilities.
• Strong interpersonal skills to engage with internal teams and external partners.
• A background in cybersecurity, technology, law firms, or professional services environments preferred.
• A Bachelor’s degree preferred, or equivalent experience.
• Project management experience considered an asset.
• Administrative professional certification(s), such as CAP, CEAP, PACE, or similar, considered an asset.

Qualifications

• 3+ years of executive administrative, executive assistant, office management, or related experience supporting senior leaders in a fast-paced environment.
• Experience coordinating meetings, travel, and expenses.
• Strong Microsoft Office Suite skills, including Outlook, Word, Excel, and PowerPoint.
• Discretion and professionalism in handling confidential information.
• A proactive, problem-solving mindset with an elevated level of attention to detail.
• Strong organizational and time-management skills.

Benefits

CYPFER is an equal opportunity employer. If you need any accommodations or adjustments throughout the interview process and beyond, please let us know. We celebrate our inclusive work environment and welcome members of all backgrounds and perspectives to apply.

Pay

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Schedule

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