Executive Administrative Assistant

Key Responsibilities

• Serve as the primary administrative partner to multiple senior executives, ensuring seamless daily operations across each leader's priorities.
• Manage and aggressively optimize calendars for multiple executives, resolving conflicts and aligning schedules with strategic objectives.
• Act as gatekeeper and liaison between executives and internal/external stakeholders.
• Prepare executives for meetings through research, briefings, agendas, and follow-up tracking.
• Draft and manage executive communications, presentations, and correspondence on behalf of multiple leaders.
• Cook up and manage executive team meetings, cross-functional leadership sessions, and board engagements.
• Track high-priority initiatives across leaders and ensure follow-through across departments.
• Maintain organized and secure executive documentation and records for multiple stakeholders.
• Execute special projects and operational initiatives on behalf of the leadership team.
• Balance and triage competing requests across executives, escalating conflicts as appropriate.
• Interface with senior executives, partners, clients, and board members with professionalism and executive presence on behalf of multiple leaders.
• Ensure clear, coordinated communication between the leadership team and the broader organization.
• Manage sensitive and confidential information across multiple executives with the highest level of discretion.
• Quarterly travel required (if applicable), coordinate complex domestic and international travel arrangements with detailed itineraries for multiple executives, often simultaneously.
• Manage expense reporting across multiple cost centers.
• Oversee logistical planning for executive meetings, events, and engagements.
• Leverage AI tools to streamline workflows, research, summaries, document drafting, and task automation across the leadership team.
• Maintain high efficiency using digital productivity and collaboration platforms.
• Support executives with data tracking, reporting, and digital organization.

Qualifications & Experience

• 5+ years of experience supporting multiple C-Suite executives or a senior leadership team.
• Proven ability to manage competing priorities across multiple stakeholders in high-pressure, fast-moving environments.
• Exceptional organizational and project management skills.
• Advanced written and verbal communication abilities.
• Strong critical thinking and problem-solving skills with the ability to triage across leaders.
• Absolute discretion when handling confidential information across multiple executives.
• Required Technical Proficiency: AI productivity tools (research, summaries, document drafting, workflow optimization); Microsoft Excel (data organization, reporting, and tracking); Expensify (expense management across multiple accounts); Google Meet (meeting coordination and virtual communication); Google Workspace (Docs, Sheets, Drive, Calendar — including multi-calendar management).

Core Competencies

• Anticipation & Ownership: Think ahead across multiple leaders, solve problems before they appear, and take full ownership of outcomes.
• Operational Precision: Manage complex, overlapping schedules, logistics, and priorities with extreme attention to detail.
• Composure Under Pressure: Remain calm, focused, and solutions-oriented when managing simultaneous demands from multiple executives.
• Executive Presence: Communicate professionally with senior leadership, partners, and stakeholders on behalf of the team.
• Speed & Adaptability: Move quickly, adjust to shifting priorities across multiple leaders, and execute with accuracy.

Benefits

• Competitive salary and performance-based bonuses.
• Comprehensive health, dental, and vision insurance.
• 401(k) Plan.
• Paid Time Off.
• Wellness Perks.

About Copado

Copado is the leading DevOps platform for Salesforce, revolutionizing how the world's largest organizations achieve success in their Salesforce deployments. Our mission is to accelerate the Salesforce development lifecycle, support digital transformation, and deliver unparalleled value to our customers. We continuously innovate, ensuring our platform meets the evolving needs of Salesforce developers and operations professionals.