Executive Administrative Assistant

About the role

Bon Secours Wellness Arena, one of the South's premier entertainment destinations, is seeking an experienced Executive Administrative Assistant to join our team. This successful candidate will be an enthusiastic, highly organized individual who thrives in multi-tasking in a fast-paced environment. The Executive Administrative Assistant will serve as staff liaison to the Greenville Arena District Board of Trustees, and provide comprehensive support to the executive team, managing a busy calendar, and working closely with staff and stakeholders to ensure smooth day-to-day operations.

Responsibilities

• Provide comprehensive executive support to the Bon Secours Wellness Arena executive team, including scheduling, preparing reports and presentations, internal communications, coordinating travel arrangements, expense reports, and other miscellaneous tasks to support the overall organization
• Serve as the primary point of contact for internal and external stakeholders, ensuring effective and timely communication
• Research, write first drafts, proof, and prepare presentations to be presented by the GM and the direct reports to the board of directors and external stakeholders
• Compile data from various sources/departments for creating ongoing newsletters and communication
• Manage the calendar of the executive team, ensuring that all meetings and appointments are efficiently planned and coordinated
• Prepare meeting agendas and minutes, action items, and follow-up documentation to ensure efficient decision-making and resolution of issues
• Develop and maintain effective databases, filing systems, archiving records, and ensuring confidentiality and security of sensitive information
• Continuously seek new ways to automate, streamline, or eliminate tasks within the General Manager's day
• Assist with special projects as needed

Board Liaison responsibilities

• Coordinate Board Meetings and Committee Meetings (agenda development, meeting notices, attendance tracking, and meeting material preparation)
• Attend Board Meetings and prepare meeting minutes in a timely and accurate manner. Publish and communicate minutes in accordance with public meeting laws
• Develop relationships with Board Members and often act as the first point of contact for the Board's general queries
• Support all logistics for meetings including virtual, on-site, and in-person support
• Ensure Greenville Arena District website is up-to-date with Board Member bios, meetings, agendas, and notices

Requirements

• Bachelor's degree in Business Administration or related field preferred, or equivalent experience
• 3-5 years of experience in an Executive Assistant, Office Manager, or similar administrative role with responsibilities comparable to this position, or a demonstrated combination of relevant experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required
• Excellent organization, communication, and interpersonal skills
• Must possess a high degree of professionalism, and discretion, and exercise good judgment
• Ability to manage multiple tasks and prioritize while remaining highly organized
• Ability to work in a highly self-directed capacity and meet deadlines that may change on short notice
• Ability to thrive in a fast-paced, dynamic environment and work collaboratively across teams, stakeholders, board members, and officials
• Due to the Arena's heavy involvement and commitment to the community, local candidates preferred

Benefits

• Employees are eligible for SC State Health benefits, District retirement plan participation, and generous paid-time-off (PTO)

Employee Status: FLSA: Exempt/ Full-time, Salary

Relocation assistance: Not provided