Executive Administrative Assistant

About the role

Executive Administrative Assistant supporting the Command, Control, Communications (C3C)/Kessel Run Division, which has working offices at Hanscom AFB, MA and Langley AFB, VA. Kessel Run is an Air Force Division that architects and acquires the means to connect weapon systems with warfighters and decision makers to enable the warfighter to win against the pacing challenge in an era of great power competition. This is a full‑time position located at either Hanscom AFB, MA or Langley AFB, VA.

Responsibilities

• Provide administrative and operational support to government leadership and acquisition program teams.
• Maintain leadership awareness of mission‑critical issues, priorities, and organizational initiatives.
• Track and monitor action items, taskings, suspense dates, and program deliverables.
• Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.
• Assist with Awards and Decorations for the branch.
• Manage Branch SharePoint site content.
• Handle onboarding/offboarding of personnel.
• Track Branch training requirements.
• Coordinate Military Evaluations.
• Coordinate and support meetings, conferences, and working groups, including scheduling, logistics, virtual meeting setup, and documentation.
• Develop and maintain meeting records, agendas, attendance logs, minutes, and action item trackers.
• Manage leadership calendars, conference room schedules, and organizational scheduling requirements.
• Support video teleconferencing and online collaboration platforms, ensuring proper setup and execution.
• Disseminate program policies, guidance, and organizational communications to internal and external stakeholders.
• Maintain program files, records, and document repositories in accordance with organizational procedures.
• Assist with workflow management, office operations, and process improvement initiatives.
• Coordinate, analyze, distribute, and track organizational taskings and responses.
• Support travel planning, coordination, and execution utilizing the Defense Travel System (DTS).
• Respond to routine inquiries via email and MS Teams Chat, providing administrative customer support.
• Provide recommendations to improve administrative processes, office efficiency, and organizational effectiveness.

Required Qualifications

• Must be a US citizen.
• Must have an Active Secret Clearance.

Preferred Qualifications

• Bachelor’s Degree in a related field in the respective technical/professional discipline.
• 3+ years of experience, with specific experience in a DoD setting.
• Technical Skills:
  • Defense Travel System (DTS)
  • Microsoft Outlook calendar management and scheduling
  • SharePoint administration and document management
  • Microsoft Office Suite (Word, Excel, PowerPoint, Teams)
  • Meeting coordination, action item tracking, and executive‑level administrative support
  • Experience supporting DoD program office operations
• Interpersonal Skills:
  • Self‑starter with ability to work independently
  • Strong organizational and time management skills
  • Ability to prioritize competing requirements in a fast‑paced environment
  • Strong written and verbal communication skills
  • Ability to interact professionally with senior military officers, government civilians, and contractor personnel
  • Attention to detail and ability to manage sensitive information

Pay

Salary range: $100,000 – $110,000 annually, depending on experience, certifications, and qualifications.

Schedule

Full‑time; salaried position.