Executive Administrative Assistant

Responsibilities

• Provide overall general administrative support
• Maintain files and records in accordance with legal requirements and Company policies and procedures
• Directly assist Directors & Upper Management with various administrative tasks and projects
• Respond to mail, phone calls, or emails requesting support
• Create and prepare basic data reports and scorecards using Excel and system
• Aids with answering department related inquiries regarding policies, procedures and benefits programs
• Builds relationships with key partners, both internally and externally
• Aids with the development of presentations for senior leadership, including presentation materials such as data analysis and key results
• Supports the Allied team with all training programs, attendance tracking, preparation for new hire classes, scheduling training classes, updating the training portal and maintenance of training documents
• Identifies opportunities for improving productivity and efficiency
• Participates in special projects and taskforces, as assigned

Competencies

• Maintains strict confidentiality
• Demonstrates integrity
• Relishes accountability
• Plans and organizes
• Strong problem-solving ability
• Buils trusted relationships
• Promotes teamwork
• Sets and drives priorities
• Demonstrates technological savvy
• Writes effectively
• Tailors interpersonal approach
• Excellent verbal communication ability
• Able to work under pressure

Qualifications

• Undergraduate degree and/or minimum of two to three years providing office services in a corporate environment
• Extensive computer skills in Microsoft Word, Excel, PowerPoint, and Outlook
• Strong communication skills with a focus on asking questions and listening to understand
• Excellent time management, organization and prioritization skills
• Process-oriented and desire to follow processes to ensure accuracy and compliance

Benefits

Allied National Services is a proud EOE. All qualified applicants, regardless of race, color, religion, sex, sexual orientation, gender identity and/or expression, marital/partnership/civil union status, family or parental status, national origin, disability, military/veteran status, or any other factor, are encouraged to apply and will receive equal consideration based on merit, qualifications, and business need.