Executive Administrative Assistant

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Job Description

Provides advanced administrative support to a Corporate Vice President, Senior Vice President, or Executive. May provide back up support to higher-level management as needed.

Responsibilities

• Answering phones
• Calendar management
• Scheduling travel
• Managing correspondence and scheduling couriers
• Processing expense reports
• Meeting/event planning
• Creating or modifying business documents
• Preparing presentations from source materials
• Handling technology and equipment setups
• Acting as a liaison for remote access issues
• Tracking budget expenditures (some support)
• Following purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable)
• Ordering office supplies as necessary
• Using advanced software skills to perform work assigned
• Using and understanding Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable)
• Coordinating new employee office set-ups and onboarding and may assist with offboarding activities such as equipment return
• Training/coordinating work for new administrative assistants
• Following executive onboarding procedures

Qualifications

• High School diploma or equivalent. Some college preferred.
• 5+ years previous admin experience or equivalent.
• Operates with little instruction and minimal supervision.
• Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.

Benefits

• Paid time off (vacation, holidays, sick)
• Medical/dental/vision insurance
• 401(k) to eligible employees
• Eligible to participate in short-term incentive programs