EXECUTIVE ADMINISTRATIVE ASSISTANT (ADMINISTRATIVE STAFF) - PN 20063841

About the role

Under supervision, acts on behalf of the Commissioner. Works directly with staff of the Commissioners, Executive Director, Legal Counsel, and Director of Adjudication. Collaborates with Section Directors, OIC staff, injured workers, attorneys, and representatives at the request of the Commissioner. Directs inquiries from the Governor’s office, state legislature, injured workers, employers, attorneys, and representatives to the appropriate sources and follows up on such requests. Handles sensitive and confidential matters while maintaining a high level of confidentiality.

Responsibilities

• Reviews information and makes decisions at the request of the Commissioner.
• Reviews Commissioner orders for accuracy, makes necessary changes, and routes orders for review and signature.
• Prepares hearing files by obtaining and assembling pertinent claim information for the Commissioner.
• Assists in the hearing room as needed.
• Uses CASE Manager and CAS to print docket sheets and prepare hearing files.
• Maintains a library of claim issues addressed by the Commissioner.
• Handles administrative functions of the Commissioner’s office and coordinates assigned work.
• Schedules meetings with OIC and BWC staff, attorneys, representatives, and coordinates outside speaking engagements.
• Prepares agendas and compiles materials for weekly staff meetings.
• Maintains the Commissioner’s calendar and a tickler system for pending issues and meetings.
• Prepares correspondence for the Commissioner’s signature.
• Uses personal computer equipment to type business letters, documents, and reports.
• Maintains an extensive filing system.
• Arranges routine and special appointments, meetings, and travel.
• Works with OIC staff, BWC Self-Insured and Legal Departments, and Self-Insuring Employers Evaluation Board (SIEEB) members to schedule meetings, conferences, and hearings when the Commissioner acts as Chairperson of SIEEB.
• Drafts and issues conference and hearing notices and provides virtual attendance links.
• Compiles docket sheets and creates sign-in sheets.
• Contacts parties and staff regarding attendance at conferences and hearings and composes attendance logs.
• Prepares complaint packets for Board Members and staff.
• Drafts conference scripts.
• Coordinates parking for Board members and security personnel during conferences.
• Attends SIEEB meetings, conferences, and hearings.
• Obtains signatures of Board members on decisions and issues those decisions.
• Maintains files of all complaints brought before SIEEB.
• Performs related duties as required.

Requirements

• Completion of undergraduate core program in business administration, management science, or public administration; and 12 months of training or experience in a supervisory, administrative, and/or managerial position involving limited research and public contact.
• Or completion of undergraduate core program in an academic field commensurate with the program area to be assigned; and 12 months of training or experience in a supervisory, administrative, managerial, and/or staff position involving limited research and public contact.
• Or 36 months of training or experience in business administration, management science, or public administration.
• Or equivalent of the minimum class qualifications noted above.

Skills

• Computer literacy
• Clerical and data entry
• Professional communications
• Attention to detail
• Customer focus
• Priority setting
• Written communication
• Confidentiality

Pay

$29.50 per hour

Schedule

• Full-time
• Work hours: 8:00 am – 5:00 pm