Executive Administrative Assistant 3 [211337]

Key Responsibilities

• Provide proactive, high-quality administrative support to executive leaders, managing communications and acting as a liaison with internal and external stakeholders.
• Maintain confidentiality of highly sensitive information and support leadership effectiveness through strong prioritization and execution.
• Own complex executive calendars, scheduling across various time zones, and planning recurring business rhythms.
• Plan domestic and international travel, including itineraries, approvals, and changes, ensuring seamless logistics.
• Prepare accurate expense reports, ensure policy compliance, and reconcile with finance.
• Coverage of recurring meetings, including agenda development, material preparation, and follow-ups. Support special projects such as offsites, team events, facilities coordination, merchandise orders, special engagement sessions, and product launches.
• Track budgets, support headcount management, and assist with recruiting activities.
• Coordinate team meetings, communications, and engagement activities. Manage onboarding and offboarding logistics, access, and transitions for employees.
• Leverage AI-powered productivity tools to improve workflow efficiency, including meeting preparation, summaries, drafting communications, and automation.

Required Skills & Experience

• Proven experience providing high-quality administrative support to executive leaders.
• Demonstrated ability to manage complex calendars and schedule across multiple time zones.
• Experience coordinating domestic and international travel.
• Proficiency in preparing and reconciling expense reports.
• Strong organizational skills with the ability to manage multiple priorities and maintain a high degree of confidentiality.
• Proficiency in enterprise productivity suite components, spreadsheet software, and presentation software.
• Experience leveraging AI-powered productivity tools for enhanced workflow and efficiency.

Nice-to-Have Qualifications

• Experience with travel coordination and expense reporting.
• A passion for the interactive entertainment industry.

About Aquent

Aquent connects the best talent in marketing, creative, and design with the world's biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium.

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Client Description

Join a global technology leader driving innovation and empowering people and organizations worldwide to achieve more. Here, you’ll collaborate with passionate, diverse teams to create impactful solutions that shape the future. The culture prioritizes growth, inclusion, and purpose—where your ideas are valued, and your work drives real change. Wherever your passion lies and wherever your career is headed—you’ll play a role in projects that touch billions of lives. With flexible work options and a supportive environment, you’ll have the tools to thrive both personally and professionally.

Be part of something that truly matters.

Why work with AQUENT?

• Check out our awesome benefits: https://aquent.com/talent/talent-benefits

Aquent is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.