Executive Admin Assistant - GMA

SGA is seeking an Executive Admin Assistant for a contract assignment with a premier Financial Services client in New York, NY.

Responsibilities

• Diligent, pro-active management of complex agendas and setting of meetings across all time zones.
• Schedule, track client meetings and support, including Board and Regulatory meetings.
• Arrange domestic and international travel, expense claims, and expedited travel services.
• Coordinate and manage Microsoft Teams video conferences and weekly team-wide calls.
• Prepare and coordinate departmental meetings, events, and Town Halls.
• Create, edit, and prepare emails, organization charts, and presentations.
• Manage logistics and schedules for visitors and support senior executives during their visits.
• Handle incoming and outgoing communications.
• Maintain and create email distribution lists in Outlook.
• Complete reasonable projects or tasks as requested by management.
• Use application systems including:
  • iValua/MyPortal for supplies and IT procurement.
  • MyIAM to approve identity and access rights to various platforms on behalf of the manager.
  • Concur for travel scheduling, expense reporting, and review of direct reports' expense submissions for approval.
• Provide administrative and organizational support:
  • Manage scheduling and calendar management for executives.
  • Arrange travel, accommodations, and itineraries.
  • Prepare documents and presentations for board or client meetings.
  • Maintain records and ensure confidential files are organized.
  • Handle expense reports and budget tracking.
• Act as the first point of contact for internal and external stakeholders.
• Draft and edit emails, letters, and correspondence with strong written communication skills.
• Coordinate information flow between departments to maintain clarity and alignment.
• Oversee multiple projects simultaneously and track progress toward milestones.
• Assist with event planning and team initiatives.
• Improve workflow efficiency through organization and clear prioritization.

Required Skills

• Proficiency in Microsoft Office (Outlook) and other productivity tools (iValua/MyPortal, Concur).
• Experience with project management and expense reporting software.
• Competence in calendar management, travel arrangements, and administrative support systems.
• Strong written and verbal communication.
• Adaptability under pressure and problem-solving mindset.
• Ability to collaborate with senior executives, team members, and clients.
• High degree of organizational skills and time management.

About SGA

SGA is a technology and resource solutions provider driven to stand out as a women-owned business. Our mission is to solve big IT problems with a more personal, boutique approach. Each year, we match consultants to more than 1,000 engagements. Core values include customer service, employee development, and quality and integrity in everything we do.