Executive Admin [AQ-12607]

About the role

Aquent is partnering with a globally recognized innovator in technology and consumer experiences to find a dynamic and highly skilled administrative professional. In this essential role, you’ll provide pivotal support to senior leadership, ensuring seamless daily operations and contributing directly to the strategic flow of a fast-paced, innovative environment. Your expertise will empower leaders to focus on critical initiatives, making a tangible impact on the company’s success and future-defining projects.

Responsibilities

• Provide comprehensive administrative support for up to two senior leaders, including meticulous calendar management, meeting coordination, expense reimbursement, and travel scheduling.
• Act as a central point of contact for operational needs within the workspace, managing hardware and supplies, collaborating with facilities teams to maintain functional environments, and assisting with space management, including seating assignments and audits.
• Strategically plan and flawlessly execute team offsites and various events.
• Cultivate robust working relationships with leaders and their respective teams.
• Engage and collaborate effectively with globally distributed administrative and functional teams.

Requirements

• Minimum of 3 years of administrative assistant experience, specifically supporting leaders at the Director-level and above.
• Demonstrated experience working within large, complex organizations.
• Exceptional discretion and sound judgment when handling confidential and sensitive information.
• Proven ability to remain calm and focused under pressure, with the flexibility to adapt priorities quickly.
• Outstanding written and verbal communication skills.

Qualifications (Nice-to-Have)

• Experience within the technology industry.
• Proficiency in enterprise-level scheduling and productivity tools.

Benefits

Eligible talent through Aquent Talent gain access to:

• Subsidized health, vision, and dental plans.
• Paid sick leave.
• Retirement plans with a company match.
• Free online training through Aquent Gymnasium.

About the Client

Our client is a global leader in consumer technology, renowned for redefining the intersection of hardware, software, and services. Known for their uncompromising commitment to world-class design and user experience, they create products that have become essential to daily life. You will be joining a team that values craftsmanship and simplicity, working on high-impact projects that reach hundreds of millions of people worldwide.