Executive Admin [AQ-11020]

Aquent is proud to partner with a globally recognized innovator that consistently shapes the future of technology and consumer experiences. This organization is renowned for its commitment to excellence, groundbreaking advancements, and a culture that values creativity and precision. Joining this team means your contributions will directly support the visionaries behind some of the world’s most impactful advancements, empowering them to drive critical initiatives and define future projects.

About the role

We’re seeking a dynamic and highly skilled administrative professional to provide pivotal support to senior leadership. In this essential role, you’ll be at the heart of executive operations, ensuring seamless daily functions and contributing directly to the strategic flow of a fast-paced, innovative environment. Your expertise will empower leaders to focus on critical initiatives, making a tangible impact on the company’s success and its future-defining projects.

Responsibilities

• Provide comprehensive administrative support for up to two senior leaders, including meticulous calendar management, meeting coordination, expense reimbursement, and travel scheduling.
• Act as a central point of contact for operational needs within the workspace, managing hardware and supplies, collaborating with facilities teams to maintain functional environments, and assisting with space management, including seating assignments and audits.
• Strategically plan and flawlessly execute team offsites and various events.
• Cultivate robust working relationships with leaders and their respective teams.
• Engage and collaborate effectively with globally distributed administrative and functional teams.

Requirements

• Minimum of 3 years of administrative assistant experience, specifically supporting leaders at the Director-level and above.
• Demonstrated experience working within large, complex organizations.
• Exceptional discretion and sound judgment when handling confidential and sensitive information.
• Proven ability to remain calm and focused under pressure, with the flexibility to adapt priorities quickly.
• Outstanding written and verbal communication skills.

Nice-to-Have Qualifications

• Experience within the technology industry.
• Proficiency in enterprise-level scheduling and productivity tools.

Benefits

• Subsidized health, vision, and dental plans.
• Paid sick leave.
• Retirement plans with a match.
• Free online training through Aquent Gymnasium.

Pay

This role offers W2 employment with weekly pay and a target hiring compensation range based on factors including education, relevant work experience, certifications, and location. Background screening required.

Our client is a global leader in consumer technology, renowned for redefining the intersection of hardware, software, and services. Known for their uncompromising commitment to world-class design and user experience, they create products that have become essential to daily life. You will be joining a team that values craftsmanship and simplicity, working on high-impact projects that reach hundreds of millions of people worldwide.