Excavation Accounting Coordinator

Key Responsibilities

• Invoicing & Collections: Prepare and send invoices to excavation clients using QuickBooks. Follow up on outstanding payments and maintain accurate records of collections. Communicate professionally with clients regarding billing inquiries or issues.
• Project Coordination Support: Assist the estimator in preparing project bids and securing signed contracts. Utilize Statements of Value to support billing and project documentation.
• Reporting & Communication: Provide regular updates and reports on billing status and project progress to the Controller or Manager. Collaborate with internal teams to ensure alignment on project timelines and billing milestones.
• Administrative & Technical Tasks: Maintain organized digital and physical records of all billing-related documents. Use Microsoft Office tools (Excel, Word, Outlook) to manage documentation and communication efficiently.

Qualifications

• Previous experience in an A/R, billing, or accounting role
• Proficiency in QuickBooks
• Background in construction (field or office experience)
• Strong skills in Microsoft Office, especially Excel and Outlook
• Excellent communication and follow-up skills
• Ability to work independently and manage multiple tasks simultaneously

Perks

• 401(k) plan with company match
• Medical insurance
• Dental insurance
• Vision insurance
• FSA/HSA
• PerkSpot
• Long-Term Disability and Life Insurance
• Paid time Off
• Tuition Reimbursement (after one year of service)