Exam School/Selective Admissions Project Manager

About the role

The Boston Public Schools (BPS) seeks a Project Manager to oversee the implementation of the exam school admissions policy and support schools' selective-admission assignment process.

Responsibilities

• Serve as the overall project manager for all activities related to exam school admissions, including convening a cross-functional team regularly to ensure the project is on track.
• Oversee communications to school staff and families regarding all steps of the exam school application process.
• Cook up logistics related to testing for non-BPS students for the exam school invitation process, including but not limited to securing the testing location(s), identifying testing proctors, training testing proctors, and registering students to take the exam.
• Liaise with the Office of Data and Accountability on school-based testing for BPS students and support necessary logistics to ensure a secure testing environment, including convening training sessions and regularly communicating with school-based testing coordinators at all schools where testing will be offered.
• Manage relationships with testing vendor(s) for exam school admissions.
• Support the registration process for selective admission schools, including exam schools.
• Manage assignment notifications.
• Ensure all steps of the admissions process are followed, and liaise with a third party to provide oversight as requested.
• Recommend innovation in processes to ensure efficient and effective implementation of the policy, including but not limited to the application process for families, test administration, grade collection, and invitation distribution.
• Develop, track, and maintain benchmarks to measure the success of school-based testing for Exam school invitation purposes.
• Design and implement detailed protocols and processes to ensure schools maintain a secure, proper testing environment.
• Analyze data related to exam school admissions and exam school performance as requested.
• Manage the budget related to the exam school admissions processes.
• Manage future RFP and bid processes for exam school admissions testing.
• Ensure all School Committee policies are adhered to and updated as needed.
• Coordinate information sessions for Boston families to ensure they understand the process for exam school admissions.
• Provide feedback and support in developing and implementing policies.

Qualifications

• Bachelor’s degree in a related field, such as Business or Project Management, Organizational Leadership, and Strategic Planning.
• Minimum three years of relevant work experience with project management skills.
• Excellent oral and written communication skills.
• Demonstrated ability to analyze information, summarize, and present findings to decision-makers.
• Demonstrated ability to collaborate closely with internal and external stakeholders.
• Demonstrated ability to prioritize work to meet deadlines independently.
• Demonstrated ability to work cross-functionally and independently.
• Exemplary use of MS Office and the Google Suite, specifically Excel and Google Spreadsheets.
• Attention to detail and consistent focus on quality.