Events Supervisor

Position Summary

About the role

Supervise, assign, review and participate in the work of staff responsible for the coordination of entertainment and logistics for a variety of assigned events including venue rentals; ensure work quality and adherence to established policies and procedures including customer service and professionalism.

Responsibilities

• Cooky, schedule, and organize client rentals of event venue.
• Implement high levels of customer service to book and execute facility rentals to ensure a successful event.
• Coordinate with City vendors to maintain facility through repairs and cleaning.
• Plan, prioritize, assign, supervise, review and participate in the work of staff responsible for the coordination of event logistics for a variety of assigned events, including regular daily programs.
• Establish schedules and methods for providing artistic services; identify resource needs; review needs with appropriate management staff; allocate resources accordingly.
• Participate in the development of policies and procedures; monitor work activities to ensure compliance with established policies and procedures; make recommendations for changes and improvements to existing standards and procedures.
• Recommend and assist in the implementation of goals and objectives; implement approved policies and procedures.
• Plan and coordinate various events and daily programs; develop and review contracts with various contractors; ensure event compliance with established contract standards.
• Coordinate the maintenance and repair of assigned event facilities including the maintenance and repair of recreational equipment; oversee and approve purchases of new equipment and needed supplies.
• Perform the more complex and difficult tasks of the work group including seeking and obtaining private sector and media sponsorship for assigned events.
• Work closely with outside agencies and neighborhood associations in the preparation for assigned events; assist in negotiating and reviewing contracts to ensure compliance.
• Participate in the selection of events staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures.
• Plan, prioritize, assign, supervise, review and participate in the work of box office activities and regular daily programs as required.
• Work as Manager on Duty for selected events as required.

Requirements

• Associate's degree in business, marketing, communications, psychology, sociology, theatre/fine art, public relations or education;
• Five (5) years of event or program planning experience;
• To include one (1) year of supervisory or lead experience.

Qualifications

• Bilingual in English / Spanish preferred.

Skills

• Ability to perform the essential functions of the job with or without a reasonable accommodation.

Benefits

Not specified.

Pay

Not specified.

Schedule

Odd shift hours and working on weekends and holidays.