Events Supervisor

Position Summary

Supervise, assign, review and participate in the work of staff responsible for the coordination of entertainment and logistics for a variety of assigned events including venue rentals; ensure work quality and adherence to established policies and procedures including customer service and professionalism.

About the Role

Coordinate, schedule, and organize client rentals of event venue. Implement high levels of customer service to book and execute facility rentals to ensure a successful event. Coordinate with City vendors to maintain facility through repairs and cleaning. Plan, prioritize, assign, supervise, review and participate in the work of staff responsible for the coordination of event logistics for a variety of assigned events, including regular daily programs.

Responsibilities

• Establish schedules and methods for providing artistic services; identify resource needs; review needs with appropriate management staff; allocate resources accordingly.
• Recommend and assist in the implementation of goals and objectives; implement approved policies and procedures.
• Plan and coordinate various events and daily programs; develop and review contracts with various contractors; ensure event compliance with established contract standards.
• Coordinate the maintenance and repair of assigned event facilities including the maintenance and repair of recreational equipment; oversee and approve purchases of new equipment and needed supplies.
• Perform the more complex and difficult tasks of the work group including seeking and obtaining private sector and media sponsorship for assigned events.
• Work closely with outside agencies and neighborhood associations in the preparation for assigned events; assist in negotiating and reviewing contracts to ensure compliance.
• Select and train events staff; work with employees to correct deficiencies; implement discipline procedures.
• Plan, prioritize, assign, supervise, review and participate in the work of box office activities and regular daily programs as required.
• Act as Manager on Duty for selected events as required.

Requirements

• Associate's degree in business, marketing, communications, psychology, sociology, theatre/fine art, public relations or education;
• Five (5) years of event or program planning experience;
• To include one (1) year of supervisory or lead experience.

Qualifications

• Bilingual in English / Spanish preferred.

Skills

Must be able to perform the essential functions of the job with or without a reasonable accommodation.

Benefits

N/A

Pay

N/A

Schedule

N/A