Events Specialist (STATION Austin)

Full-time, in-office position in Austin, Texas, reporting to the Events Manager.

About the Role

As an Event Specialist, you will work with other members of the events team to plan and execute some of the most innovative events in Texas, including Capital Cornerstones, CF House during SXSW, Health Supernova, Fed Supernova, and Austin Tech Week. The life cycle of cornerstone events spans several months and grows in complexity as the event nears. You will be actively involved in all aspects of event production from programs and live entertainment to partner deliverables and demos. You will work with the Event Manager to ensure all needs are identified and addressed, including everything from booking keynote speakers to managing logistical details like who turns off the lights at the end of the day.

Our goal is to provide a best-in-class event experience. A key component is delivering value to our partners, speakers, exhibitors, and attendees through thoughtful collaboration and keeping their perspective at the forefront of our minds. We respect their time, sweat the small stuff, and go the extra mile with a smile.

Responsibilities

• Support the Event Manager with scheduling, budgeting, and maintaining organized project management materials.
• Communicate with all involved departments to keep everyone updated and assess the impact of new developments.
• Track and execute a wide range of deliverables for multiple partners.
• Manage vendors, including obtaining quotes, certificates of insurance (COIs), scheduling load-in/load-out, accounting, and ensuring they meet service expectations.
• Proactively plan to meet milestones on time by addressing potential challenges, especially in small details.
• Ensure collaborators have all necessary information to make informed decisions and succeed.

Requirements

You'll know you're successful if:

• Partners value participation in our events and proactively seek future opportunities, thanks to smooth execution and exceeding their goals.
• Programs are well-attended with high satisfaction rates from participants and sponsors, reflected in early registration and advanced sponsorship claims.
• Milestones are consistently reached ahead of schedule with maximum efficiency.
• Partners and sponsors provide unsolicited positive feedback and demonstrate repeat business.
• Your team feels successful, proud of their work, and eager for the next challenge.

About You

• You have a passion for event management.
• You are outgoing and comfortable engaging with diverse groups of people.
• You are detail-oriented and thrive on documentation, lists, and spreadsheets.
• You are a problem solver who turns chaos into systems and seeks continuous improvement.
• You are organized and plan ahead but remain adaptable to last-minute changes.
• You are responsive to emails in the evenings and available to work during evening events and weekends when deadlines demand it.
• You own a reliable laptop and smartphone suitable for work.
• You plan to stay in Texas for at least two years.

About Our Team

• We are passionate about startups and technology.
• We prioritize transparency and over-communication.
• We excel in written and verbal communication.
• We proactively communicate if we cannot meet a deadline and suggest solutions.
• We maintain professionalism and presentability, greeting everyone cheerfully, from students to CEOs and public figures.
• We are excited to work in downtown Austin and have reliable transportation.
• We have a quiet, remote workspace with fast internet and prioritize security (e.g., passcodes, password managers).
• We efficiently use Google Workspace tools (Gmail, Drive, Docs, Sheets, Slides).
• We are available to work during key events like SXSW, DREAMCON (biannual staff summit), and Austin Tech Week.
• We achieve Inbox Zero daily.

Benefits

• 4 weeks of paid time off (including one week between Christmas and New Year’s).
• 100% employer-paid personal health, vision, and dental insurance.
• Additional benefits: 401k program with 50% company matching, life insurance, short- and long-term disability, and an employee assistance program.
• Parental leave: 10 weeks paid for birthing parents and 4 weeks paid for non-birthing parents.
• $1,000 personal innovation budget on your first anniversary, plus $500 each subsequent year.
• Coworking membership at Capital Factory, including garage parking, metro pass, or rideshare credits, and access to the onsite gym.
• Access to a priceless professional network.

About Capital Factory

Capital Factory is the center of gravity for entrepreneurs in Texas, the number one startup state in the U.S. Hundreds of thousands of entrepreneurs, programmers, and designers gather day and night, in-person and online for meetups, classes, and coworking. With a presence in Austin, Dallas, Houston, and San Antonio, we connect the best entrepreneurs in Texas with their first investors, employees, mentors, and customers. According to Pitchbook, Capital Factory has been the most active investor in Texas since 2010.