Events Specialist

Vedder's Chicago Office is seeking an Events Specialist to support and execute various firm events under the direction of the Marketing and Client Development Managers.

About the role

The Events Specialist will work independently and collaboratively with the Marketing department, other firm departments, attorneys, and external vendors to conceptualize and manage events from planning through post-event follow-up. Responsibilities include researching and recommending event opportunities, creating budgets, coordinating logistics, and producing follow-up materials.

Responsibilities

• Support all event logistics as directed by Marketing and Client Development Managers
• Conceptualize and manage the staging of events from planning and development through execution and post-event follow-up
• Research and prepare recommendations for events as they relate to the goals and objectives of events and clients
• Create electronic invitation content and pull RSVP reports, including drafting invitation text and communicating logistical details while creatively conveying the event’s tone
• Create event budgets and cost comparisons for upcoming events
• Gather and compile all event materials, including electronic distribution and printing
• Create and upload all materials on the webinar platform
• Coordinate delivery of all items needed for events
• Create event webpages for public events
• Produce event follow-up materials, such as final attendance reports and budget summaries
• Work with the marketing technology team to ensure InTapp CRM reflects event information and contact updates
• Collaborate with the communications team on event social media promotions
• Work with Professional Development to produce and report CLE certificates for event attendees
• Apply for yearly HRCI certification when needed
• Independently manage various department projects outside the scope of events

Requirements

• A minimum of five years’ experience in events/marketing in a law firm or professional services organization preferred
• Flexibility to work additional hours, including early mornings and evenings, as necessary
• Travel when necessary for events held in other cities

Skills

• Strong attention to detail and ability to multi-task and handle competing demands
• Excellent communication skills, both verbal and written
• Ability to work well under pressure with a professional and positive attitude and meet strict deadlines
• Self-starter who can work independently with minimal supervision
• Ability to manage numerous outside vendors with confident communication both on and off site

Computer Skills

To perform this job successfully, an individual must be proficient in the following software:

• Strong knowledge of Microsoft Word and Excel
• Ability to grasp new technologies

Pay

$60,000/yr - $75,000/yr

Benefits

• Competitive base salary
• Discretionary annual bonus program
• Discretionary profit sharing and 401(k) matching
• Comprehensive health, dental, and vision plans
• Optional health savings and flexible spending accounts
• Firm-paid Life and Disability benefits
• Wellness programs
• Competitive time off package including vacation days, paid holidays, sick time, and personal days
• Professional development opportunities through firm-provided training programs
• Employee recognition programs (Anniversary and Vedder Praise Programs)
• Hybrid work model and family-friendly policies
• Employee discount program
• Pre-tax commuter benefits
• Back-up child & elder care
• Employee Assistance Program (EAP)
• Fitness center discounts