Events Specialist

Our client operates in the benefits technology and services industry, focusing on improving how clients manage and engage with employee benefits programs. Established in 1998 by HR professionals, the organization addresses challenges related to maximizing benefits investments, minimizing risks, and simplifying employee benefits decisions through a secure software platform and responsive service.

About the Opportunity

The Events Specialist role supports the marketing team by planning and executing a range of marketing programs and events that enhance brand awareness and generate sales opportunities. This position ensures both virtual and in-person events are delivered effectively, creatively, and within budget, contributing directly to the organization’s marketing impact and growth.

Responsibilities

• Support the Revenue Marketing team with multiple marketing projects and programs
• Manage event planning and execution to drive pipeline and sales opportunities
• Collaborate on marketing and implementation of company events including conferences, tradeshows, webinars, speaking engagements, and community events
• Source, select, contract, and manage venues
• Coordinate speakers and scheduling
• Assist with internal and external event promotion
• Create and manage registration websites and event apps
• Coordinate hotel rooming lists and transportation
• Track and manage event budgets
• Handle exhibitor and sponsor agreements, benefits, logistics, and reporting
• Manage lead retrieval and post-event lead reporting
• Coordinate swag, deliveries, and gifts
• Provide onsite and virtual event support
• Update and manage the events page on the organization’s website
• Manage requests for new events or sponsorships
• Research and submit speaking engagement opportunities
• Manage booth and exhibitor property

Requirements

• 1-3 years of marketing, corporate events, and tradeshow experience
• Bachelor’s Degree in marketing, communications, or related field preferred
• Willingness to travel approximately 20-30%
• Creative problem-solving skills
• Proficiency with Microsoft Office Suite
• Ability to meet deadlines under pressure
• Vendor negotiation and management skills
• Experience with marketing technology tools such as Cvent, HubSpot, Salesforce, Zoom
• Strong project management capabilities
• Ability to collaborate with various internal stakeholders
• Excellent verbal, written, and interpersonal communication skills
• Highly organized with attention to detail
• Self-starter with ability to work independently and adapt as needed

Pay

The pay range for this position is $42,000 to $65,000 per year, determined by education, experience, skills, and other relevant factors. Eligibility to participate in an annual bonus incentive plan.

Benefits

• Medical insurance
• Dental insurance
• 401(k)